# Create PDF invoices from Google Sheets with Docs and Gmail: n8n workflow

> Started by a clock, and works across Gmail, Google Docs, Google Drive and Google Sheets. 12 steps, 1 loop or waits: a working afternoon to understand properly.

Source: https://millionrounds.com/workflow/create-pdf-invoices-from-google-sheets-with-docs-and-gmail (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Money admin](https://millionrounds.com/workflows?category=Money+admin#library)

# Create PDF invoices from Google Sheets with Docs and Gmail

Started by a clock, and works across Gmail, Google Docs, Google Drive and Google Sheets. 12 steps, 1 loop or waits: a working afternoon to understand properly.

Medium

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fcreate-pdf-invoices-from-google-sheets-with-docs-and-gmail)

**12 steps** Medium: a working afternoon

**0** Branches: places the flow splits

**1** Loop or waits

**4** Services it connects to

## The flow

Starts it 1 Logic 4 Service 7

The steps in the order they run, from what starts it.

- 1 **Schedule Trigger** Schedule trigger *Starts it*
- 2 **Config** Set *Logic*
- 3 **Get row(s) in sheet** Google Sheets *Service*
- 4 **InvoiceItem** Split In Batches *Logic*
- 5 **Copy invoice template** Google Drive *Service*
- 6 **Fill copied invoice** Google Docs *Service*
- 7 **Download invoice as PDF** Google Drive *Service*
- 8 **Upload invoice PDF** Google Drive *Service*
- 9 **EmailConfig** Code *Logic*
- 10 **Send invoice email with PDF** Gmail *Service*
- 11 **SheetConfig** Code *Logic*
- 12 **Update invoice status in sheet** Google Sheets *Service*

## How it's built

- **Starts on:** A clock
- **Steps:** 12, 1 loop or waits
- **Size:** Medium: a working afternoon
- **Connects to:** Gmail, Google Docs, Google Drive, Google Sheets
- **Model:** None. This is plumbing, not judgement

## Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Docs, Google Drive and Google Sheets accounts. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Plan an afternoon. 12 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 12 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fcreate-pdf-invoices-from-google-sheets-with-docs-and-gmail)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Docs](https://millionrounds.com/workflows?service=Google+Docs#library)[Google Drive](https://millionrounds.com/workflows?service=Google+Drive#library)[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)

## Workflows like it

Also money admin, with the same services where possible, closest in size first.

- [**Classify documents and extract invoice data** 12 steps · Google Sheets](https://millionrounds.com/workflow/classify-documents-and-extract-invoice-data)
- [**Extract and process invoice data from Gmail with PDF Vector** 12 steps · Gmail, Google Sheets](https://millionrounds.com/workflow/extract-and-process-invoice-data-from-gmail-with-pdf-vector)
- [**Extract invoice data from Slack uploads with Gemini** 12 steps · Google Drive, Google Sheets](https://millionrounds.com/workflow/extract-invoice-data-from-slack-uploads-with-gemini)
- [**Generate Stripe invoice PDFs with PDFops and Gmail** 12 steps · Gmail, Google Sheets](https://millionrounds.com/workflow/generate-stripe-invoice-pdfs-with-pdfops-and-gmail)
- [**Manage subscription renewals with Supabase and Gmail** 12 steps · Gmail, Supabase](https://millionrounds.com/workflow/manage-subscription-renewals-with-supabase-and-gmail)
- [**Rename Japan e-bookkeeping receipts and invoices with Gemini** 12 steps · Google Drive](https://millionrounds.com/workflow/rename-japan-e-bookkeeping-receipts-and-invoices-with-gemini)