# Create ClickUp meeting action items from transcripts: n8n workflow

> Started by an incoming Telegram message, and works across Airtable, ClickUp, Google Drive, Notion and two others. It hands the judgement calls to OpenAI.

Source: https://millionrounds.com/workflow/create-clickup-meeting-action-items-from-transcripts (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Scheduling](https://millionrounds.com/workflows?category=Scheduling#library)

# Create ClickUp meeting action items from transcripts

Started by an incoming Telegram message, and works across Airtable, ClickUp, Google Drive, Notion and two others. It hands the judgement calls to OpenAI. 26 steps, 3 branches, 1 loop or waits: large, and worth reading before you trust it with anything live.

Large Calls a model: OpenAI

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fcreate-clickup-meeting-action-items-from-transcripts)

**26 steps** Large: read it before trusting it with anything live

**3** Branches: places the flow splits

**1** Loop or waits

**6** Services it connects to

## The flow

Starts it 3 Model 1 Logic 15 Service 7

The steps in the order they run, from what starts it.

- 1 **On Workflow Error** Error trigger *Starts it*
- 2 **Telegram Trigger1** Telegram trigger *Starts it*
- 3 **Google Drive Trigger1** Google Drive trigger *Starts it*
- 4 **Slack – Send Workflow Error Alert** Slack *Service*
- 5 **Has Transcript Text?1** If *Logic*
- 6 **Download Transcript File1** Google Drive *Service*
- 7 **Normalize Telegram Transcript1** Code *Logic*
- 8 **Skip - No Transcript1** No Op *Logic*
- 9 **Normalize Drive Transcript1** Code *Logic*
- 10 **Validate Transcript Length** Code *Logic*
- 11 **Transcript Long Enough?** If *Logic*
- 12 **Wait 1s – Before AI Call** Wait *Logic*
- 13 **Skip – Transcript Too Short** No Op *Logic*
- 14 **AI Extract Action Items** Open Ai *Model*
- 15 **Parse Action Items JSON1** Code *Logic*
- 16 **Split Action Items1** Code *Logic*
- 17 **ClickUp - Create Task1** Click Up *Service*
- 18 **Aggregate Created Tasks1** Aggregate *Logic*
- 19 **Detect Meeting Type** Code *Logic*
- 20 **Any Tasks Created?** If *Logic*
- 21 **Build Slack Summary1** Code *Logic*
- 22 **Skip – No Action Items Found** No Op *Logic*
- 23 **Post Summary to Slack1** Slack *Service*
- 24 **Notion – Create Meeting Notes Page** Notion *Service*
- 25 **Airtable – Log Meeting Run** Airtable *Service*
- 26 **Send Telegram Confirmation1** Telegram *Service*

## How it's built

- **Starts on:** An incoming Telegram message
- **Steps:** 26, with 3 branches, 1 loop or waits
- **Size:** Large: read it before trusting it with anything live
- **Connects to:** Airtable, ClickUp, Google Drive, Notion, Slack, Telegram
- **Model:** OpenAI

## Questions

What does it need to run?

An n8n account, plus your own Airtable, ClickUp, Google Drive, Notion, Slack and Telegram accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an incoming Telegram message.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Take your time. At 26 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 26 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fcreate-clickup-meeting-action-items-from-transcripts)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Airtable](https://millionrounds.com/workflows?service=Airtable#library)[ClickUp](https://millionrounds.com/workflows?service=ClickUp#library)[Google Drive](https://millionrounds.com/workflows?service=Google+Drive#library)[Notion](https://millionrounds.com/workflows?service=Notion#library)[Slack](https://millionrounds.com/workflows?service=Slack#library)[Telegram](https://millionrounds.com/workflows?service=Telegram#library)

## Workflows like it

Also scheduling, with the same services where possible, closest in size first.

- [**Categorize emails, chat with PDFs and OpenAI** 26 steps · calls a model · Gmail, Pinecone](https://millionrounds.com/workflow/categorize-emails-chat-with-pdfs-and-openai)
- [**Manage dental patient chat, bookings, and reminders** 26 steps · calls a model · Google Sheets, Slack](https://millionrounds.com/workflow/manage-dental-patient-chat-bookings-and-reminders)
- [**Prep meeting agendas from Google Calendar with Gmail** 26 steps · calls a model · Airtable, Gmail](https://millionrounds.com/workflow/prep-meeting-agendas-from-google-calendar-with-gmail)
- [**Process meeting transcripts into Notion notes & tasks** 26 steps · calls a model · Google Drive, Notion](https://millionrounds.com/workflow/process-meeting-transcripts-into-notion-notes-and-tasks)
- [**Manage online bookings with Gmail and Google Calendar** 26 steps · Gmail, Google Calendar](https://millionrounds.com/workflow/manage-online-bookings-with-gmail-and-google-calendar)
- [**AI token tracker for WhatsApp & Telegram – Save AI usage** 25 steps · calls a model · Airtable, Gmail](https://millionrounds.com/workflow/ai-token-tracker-for-whatsapp-and-telegram-save-ai-usage)