# Create & send client session summaries from Zoom meetings: n8n workflow

> Started by an arriving email, and works across Gmail. 6 steps, 1 branch: small enough to read in one sitting and change without fear.

Source: https://millionrounds.com/workflow/create-and-send-client-session-summaries-from-zoom-meetings (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Scheduling](https://millionrounds.com/workflows?category=Scheduling#library)

# Create & send client session summaries from Zoom meetings

Started by an arriving email, and works across Gmail. 6 steps, 1 branch: small enough to read in one sitting and change without fear.

Small

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fcreate-and-send-client-session-summaries-from-zoom-meetings)

**6 steps** Small: readable in one sitting

**1** Branch: places the flow splits

**0** Loops or waits

**1** Service it connects to

## The flow

Starts it 1 Logic 2 Service 3

The steps in the order they run, from what starts it.

- 1 **Gmail Trigger** Gmail trigger *Starts it*
- 2 **Extract Fields** Function *Logic*
- 3 **If Exploratory** If *Logic*
- 4 **Airtable: Search People** Http Request *Service*
- 5 **Send Email** Gmail *Service*
- 6 **Airtable: Create Session** Http Request *Service*

## How it's built

- **Starts on:** An arriving email
- **Steps:** 6, with 1 branch
- **Size:** Small: readable in one sitting
- **Connects to:** Gmail
- **Model:** None. This is plumbing, not judgement

## Questions

What does it need to run?

An n8n account, plus your own Gmail account. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an arriving email.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Not long. At 6 steps it can be read in one sitting and changed without fear.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 6 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fcreate-and-send-client-session-summaries-from-zoom-meetings)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)

## Workflows like it

Also scheduling, with the same services where possible, closest in size first.

- [**Automate installation booking approvals with Slack and Gmail** 6 steps · Gmail, Slack](https://millionrounds.com/workflow/automate-installation-booking-approvals-with-slack-and-gmail)
- [**Convert handwritten meeting notes to Google Docs with Gmail** 6 steps · Gmail, Google Docs](https://millionrounds.com/workflow/convert-handwritten-meeting-notes-to-google-docs-with-gmail)
- [**Dynamically send out-of-office / vacation message with Gmail** 6 steps · Gmail, Google Calendar](https://millionrounds.com/workflow/dynamically-send-out-of-office-vacation-message-with-gmail)
- [**Schedule LinkedIn draft posts from Google Drive with PostNitro** 6 steps · Gmail, Google Drive](https://millionrounds.com/workflow/schedule-linkedin-draft-posts-from-google-drive-with-postnit)
- [**Scheduled Gmail cleanup - auto-delete spam, promotions, social** 6 steps · Gmail](https://millionrounds.com/workflow/scheduled-gmail-cleanup-auto-delete-spam-promotions-social)
- [**School work to Notion with Gmail and Google Calendar** 6 steps · Gmail, Google Calendar](https://millionrounds.com/workflow/school-work-to-notion-with-gmail-and-google-calendar)