# Create AI proposals from Fireflies transcripts with OpenAI: n8n workflow

> Started by another system calling it, and works across Gmail, Google Docs, Google Drive and Telegram. It hands the judgement calls to OpenAI.

Source: https://millionrounds.com/workflow/create-ai-proposals-from-fireflies-transcripts-with-openai (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Money admin](https://millionrounds.com/workflows?category=Money+admin#library)

# Create AI proposals from Fireflies transcripts with OpenAI

Started by another system calling it, and works across Gmail, Google Docs, Google Drive and Telegram. It hands the judgement calls to OpenAI. 25 steps, 4 branches, 2 loops or waits: large, and worth reading before you trust it with anything live.

Large Calls a model: OpenAI

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fcreate-ai-proposals-from-fireflies-transcripts-with-openai)

**25 steps** Large: read it before trusting it with anything live

**4** Branches: places the flow splits

**2** Loops or waits

**4** Services it connects to

## The flow

Starts it 2 Model 2 Logic 8 Service 13

The steps in the order they run, from what starts it.

- 1 **When Transcript Ready** Webhook *Starts it*
- 2 **Respond 200 OK** Respond To Webhook *Starts it*
- 3 **Get Full Transcript** Http Request *Service*
- 4 **If Transcript Exists** If *Logic*
- 5 **Classify Meeting Type** Open Ai *Model*
- 6 **Notify Transcript Error** Telegram *Service*
- 7 **If Proposal Needed** If *Logic*
- 8 **Generate Proposal Content** Open Ai *Model*
- 9 **Notify No Proposal Needed** Telegram *Service*
- 10 **Prepare Proposal Data** Set *Logic*
- 11 **Copy Proposal Template** Google Drive *Service*
- 12 **Fill Template Placeholders** Google Docs *Service*
- 13 **Export Doc as PDF** Http Request *Service*
- 14 **Save PDF to Drive** Google Drive *Service*
- 15 **Send Approval Request** Telegram *Service*
- 16 **Wait for Approval** Wait *Logic*
- 17 **If Approved** If *Logic*
- 18 **If Client Email Exists** If *Logic*
- 19 **Notify Proposal Rejected** Telegram *Service*
- 20 **Prepare Email Data** Set *Logic*
- 21 **Ask for Client Email** Telegram *Service*
- 22 **Download PDF from Drive** Google Drive *Service*
- 23 **Wait for Email Reply** Wait *Logic*
- 24 **Send Proposal Email** Gmail *Service*
- 25 **Confirm Email Sent** Telegram *Service*

## How it's built

- **Starts on:** Another system calling it
- **Steps:** 25, with 4 branches, 2 loops or waits
- **Size:** Large: read it before trusting it with anything live
- **Connects to:** Gmail, Google Docs, Google Drive, Telegram
- **Model:** OpenAI

## Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Docs, Google Drive and Telegram accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Take your time. At 25 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 25 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fcreate-ai-proposals-from-fireflies-transcripts-with-openai)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Docs](https://millionrounds.com/workflows?service=Google+Docs#library)[Google Drive](https://millionrounds.com/workflows?service=Google+Drive#library)[Telegram](https://millionrounds.com/workflows?service=Telegram#library)

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Also money admin, with the same services where possible, closest in size first.

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