# Convert Outlook emails to Planner tasks and monitor Secure Score: n8n workflow

> Started by a clock, and works across Outlook. 31 steps, 5 branches, 2 loops or waits: large, and worth reading before you trust it with anything live.

Source: https://millionrounds.com/workflow/convert-outlook-emails-to-planner-tasks-and-monitor-secure-s (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Alerts and monitoring](https://millionrounds.com/workflows?category=Alerts+and+monitoring#library)

# Convert Outlook emails to Planner tasks and monitor Secure Score

Started by a clock, and works across Outlook. 31 steps, 5 branches, 2 loops or waits: large, and worth reading before you trust it with anything live.

Large

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fconvert-outlook-emails-to-planner-tasks-and-monitor-secure-s)

**31 steps** Large: read it before trusting it with anything live

**5** Branches: places the flow splits

**2** Loops or waits

**1** Service it connects to

## The flow

Starts it 3 Logic 13 Service 15

The steps in the order they run, from what starts it.

- 1 **Every 30 Minutes** Schedule trigger *Starts it*
- 2 **Workflow Error Trigger** Error trigger *Starts it*
- 3 **Every Monday at 8AM** Schedule trigger *Starts it*
- 4 **Get Unread Emails** Microsoft Outlook *Service*
- 5 **Send Error Notification Email** Http Request *Service*
- 6 **Get Latest Secure Score** Http Request *Service*
- 7 **Any Emails?** If *Logic*
- 8 **Calculate Security Score Percentage** Code *Logic*
- 9 **One Email at a Time** Split In Batches *Logic*
- 10 **No New Emails** No Op *Logic*
- 11 **Is Score Below 80%?** If *Logic*
- 12 **Extract Task from Email** Code *Logic*
- 13 **Get Existing Planner Tasks** Http Request *Service*
- 14 **Post Security Teams Summary** Microsoft Teams *Service*
- 15 **Keyword Match Found?** If *Logic*
- 16 **Alert Task Already Open?** If *Logic*
- 17 **Create Planner Task** Http Request *Service*
- 18 **Mark as Read (No Action)** Microsoft Outlook *Service*
- 19 **Create Security Planner Task** Http Request *Service*
- 20 **Resolve Existing Task ID** Code *Logic*
- 21 **Set Task Details (Notes)** Http Request *Service*
- 22 **API Rate Limit Throttle** Wait *Logic*
- 23 **Set Security Task Details** Http Request *Service*
- 24 **Update Existing Alert Task** Http Request *Service*
- 25 **Post Teams Notification** Microsoft Teams *Service*
- 26 **Post Security Teams Alert** Microsoft Teams *Service*
- 27 **Reply, Categorize & Mark Read** Microsoft Outlook *Service*
- 28 **Mark as Read After Reply** Microsoft Outlook *Service*
- 29 **Done (Email Processed)** No Op *Logic*
- 30 **Error Capture (Poison Pill Guard)** Code *Logic*
- 31 **Had Error?** If *Logic*

## How it's built

- **Starts on:** A clock
- **Steps:** 31, with 5 branches, 2 loops or waits
- **Size:** Large: read it before trusting it with anything live
- **Connects to:** Outlook
- **Model:** None. This is plumbing, not judgement

## Questions

What does it need to run?

An n8n account, plus your own Outlook account. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Take your time. At 31 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 31 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fconvert-outlook-emails-to-planner-tasks-and-monitor-secure-s)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Outlook](https://millionrounds.com/workflows?service=Outlook#library)

## Workflows like it

Also alerts and monitoring, with the same services where possible, closest in size first.

- [**Automated job scraping with Gemini** 26 steps · calls a model · Google Sheets, Outlook](https://millionrounds.com/workflow/automated-job-scraping-with-gemini)
- [**Automate cryptocurrency analysis & reports with Gemini** 25 steps · calls a model · Outlook](https://millionrounds.com/workflow/automate-cryptocurrency-analysis-and-reports-with-gemini)
- [**Outlook inbox tamer: GPT-4.1 powered categorization, auto** 21 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/outlook-inbox-tamer-gpt-4-1-powered-categorization-auto)
- [**Archive Outlook email attachments to DATEV DMS with Slack** 17 steps · Outlook, Slack](https://millionrounds.com/workflow/archive-outlook-email-attachments-to-datev-dms-with-slack)
- [**Automation with Outlook and Slack** 16 steps · Outlook, Slack](https://millionrounds.com/workflow/automation-with-outlook-and-slack)
- [**Monitor and report OKR variance from Monday.com and Jira** 12 steps · Jira, Outlook](https://millionrounds.com/workflow/monitor-and-report-okr-variance-from-monday-com-and-jira)