# Convert meeting recordings to notes & action items: n8n workflow

> Started by another system calling it, and works across Google Sheets. It hands the judgement calls to OpenAI.

Source: https://millionrounds.com/workflow/convert-meeting-recordings-to-notes-and-action-items (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Scheduling](https://millionrounds.com/workflows?category=Scheduling#library)

# Convert meeting recordings to notes & action items

Started by another system calling it, and works across Google Sheets. It hands the judgement calls to OpenAI. 15 steps, 1 branch: a working afternoon to understand properly.

Medium Calls a model: OpenAI

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fconvert-meeting-recordings-to-notes-and-action-items)

**15 steps** Medium: a working afternoon

**1** Branch: places the flow splits

**0** Loops or waits

**1** Service it connects to

## The flow

Starts it 1 Model 6 Logic 5 Service 3

The steps in the order they run, from what starts it.

- 1 **Recording Ready Webhook** Webhook *Starts it*
- 2 **OpenAI Model - Meeting Notes** Lm Chat Open Ai *Model*
- 3 **Meeting Notes Schema** Output Parser Structured *Model*
- 4 **OpenAI Model - Action Items** Lm Chat Open Ai *Model*
- 5 **Action Items Schema** Output Parser Structured *Model*
- 6 **Workflow Configuration** Set *Logic*
- 7 **Generate Meeting Notes** Agent *Model*
- 8 **Extract Action Items** Agent *Model*
- 9 **Download Recording** Http Request *Service*
- 10 **Parse and Validate Action Items** Code *Logic*
- 11 **AssemblyAI Transcription** Http Request *Service*
- 12 **Check If Action Items Exist** If *Logic*
- 13 **Prepare Meeting Notes Input** Set *Logic*
- 14 **Process All Action Items** Code *Logic*
- 15 **Log Meeting to Sheets** Google Sheets *Service*

## How it's built

- **Starts on:** Another system calling it
- **Steps:** 15, with 1 branch
- **Size:** Medium: a working afternoon
- **Connects to:** Google Sheets
- **Model:** OpenAI

## Questions

What does it need to run?

An n8n account, plus your own Google Sheets account, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 15 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 15 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fconvert-meeting-recordings-to-notes-and-action-items)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)

## Workflows like it

Also scheduling, with the same services where possible, closest in size first.

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- [**Chat with OpenRouter and Google Sheets** 15 steps · calls a model · Google Sheets, Telegram](https://millionrounds.com/workflow/chat-with-openrouter-and-google-sheets)
- [**Handle Spanish-speaking vet clinic bookings with OpenAI** 15 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/handle-spanish-speaking-vet-clinic-bookings-with-openai)