# Convert audio emails to Japanese transcripts with OpenAI: n8n workflow

> Started by an arriving email, and works across Gmail, Google Drive, Google Sheets and Slack. It hands the judgement calls to OpenAI.

Source: https://millionrounds.com/workflow/convert-audio-emails-to-japanese-transcripts-with-openai (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Content](https://millionrounds.com/workflows?category=Content#library)

# Convert audio emails to Japanese transcripts with OpenAI

Started by an arriving email, and works across Gmail, Google Drive, Google Sheets and Slack. It hands the judgement calls to OpenAI. 20 steps: a working afternoon to understand properly.

Medium Calls a model: OpenAI

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fconvert-audio-emails-to-japanese-transcripts-with-openai)

**20 steps** Medium: a working afternoon

**0** Branches: places the flow splits

**0** Loops or waits

**4** Services it connects to

## The flow

Starts it 1 Model 1 Logic 6 Service 12

The steps in the order they run, from what starts it.

- 1 **New Gmail with Audio** Gmail trigger *Starts it*
- 2 **Code in JavaScript** Code *Logic*
- 3 **Filter** Filter *Logic*
- 4 **Generate Year-Month Folder Path** Code *Logic*
- 5 **Create Folder If Not Exists** Google Drive *Service*
- 6 **Merge** Merge *Logic*
- 7 **HTTP Request** Http Request *Service*
- 8 **Upload Audio to Drive** Google Drive *Service*
- 9 **Generate AI Summary** Open Ai *Model*
- 10 **Convert Transcript to TXT** Convert To File *Service*
- 11 **Edit Fields** Set *Logic*
- 12 **Upload Transcript to Drive** Google Drive *Service*
- 13 **Convert Summary to MD** Convert To File *Service*
- 14 **Share Transcript File** Google Drive *Service*
- 15 **Upload Summary to Drive** Google Drive *Service*
- 16 **Prepare Sheets Data** Code *Logic*
- 17 **Share Summary File** Google Drive *Service*
- 18 **Log to Google Sheets** Google Sheets *Service*
- 19 **Send Gmail Notification** Gmail *Service*
- 20 **Send Slack Notification** Slack *Service*

## How it's built

- **Starts on:** An arriving email
- **Steps:** 20
- **Size:** Medium: a working afternoon
- **Connects to:** Gmail, Google Drive, Google Sheets, Slack
- **Model:** OpenAI

## Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Drive, Google Sheets and Slack accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an arriving email.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 20 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 20 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fconvert-audio-emails-to-japanese-transcripts-with-openai)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Drive](https://millionrounds.com/workflows?service=Google+Drive#library)[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)[Slack](https://millionrounds.com/workflows?service=Slack#library)

## Workflows like it

Also content, with the same services where possible, closest in size first.

- [**AI Content Writer - Telegram to WordPress with Gemini** 20 steps · calls a model · Google Sheets, Telegram](https://millionrounds.com/workflow/ai-content-writer-telegram-to-wordpress-with-gemini)
- [**AI-curated Indian marketing newsletter with RSS and Gmail** 20 steps · calls a model · Email, Gmail](https://millionrounds.com/workflow/ai-curated-indian-marketing-newsletter-with-rss-and-gmail)
- [**Analyze Meta Ad Library Video Ads with Gemini** 20 steps · calls a model · Google Sheets](https://millionrounds.com/workflow/analyze-meta-ad-library-video-ads-with-gemini)
- [**Auto-generate SEO product titles & descriptions with OpenAI** 20 steps · calls a model · Google Sheets](https://millionrounds.com/workflow/auto-generate-seo-product-titles-and-descriptions-with-opena)
- [**Automate video content posting to multiple social platforms** 20 steps · calls a model · Google Drive, Telegram](https://millionrounds.com/workflow/automate-video-content-posting-to-multiple-social-platforms)
- [**Automated blog publishing with Google Trends and OpenAI** 20 steps · calls a model · Google Sheets, WordPress](https://millionrounds.com/workflow/automated-blog-publishing-with-google-trends-and-openai)