# Collect and theme customer complaints with Apify and OpenAI: n8n workflow

> Started by a clock, and works across Apify, Google Sheets, Notion and Slack. It hands the judgement calls to OpenAI.

Source: https://millionrounds.com/workflow/collect-and-theme-customer-complaints-with-apify-and-openai (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Customer support](https://millionrounds.com/workflows?category=Customer+support#library)

# Collect and theme customer complaints with Apify and OpenAI

Started by a clock, and works across Apify, Google Sheets, Notion and Slack. It hands the judgement calls to OpenAI. 13 steps: a working afternoon to understand properly.

Medium Calls a model: OpenAI

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fcollect-and-theme-customer-complaints-with-apify-and-openai)

**13 steps** Medium: a working afternoon

**0** Branches: places the flow splits

**0** Loops or waits

**4** Services it connects to

## The flow

Starts it 1 Model 2 Logic 4 Service 6

The steps in the order they run, from what starts it.

- 1 **Every Monday morning** Schedule trigger *Starts it*
- 2 **OpenAI chat model** Lm Chat Open Ai *Model*
- 3 **Optional: read G2 reviews instead** Apify *Service*
- 4 **Optional: read Google Play reviews instead** Apify *Service*
- 5 **Optional: shout about the severe ones** Slack *Service*
- 6 **Optional: log to Google Sheets instead** Google Sheets *Service*
- 7 **What to listen for** Set *Logic*
- 8 **Pull the complaint out** Chain Llm *Model*
- 9 **Read Reddit** Apify *Service*
- 10 **Normalise and drop the noise** Code *Logic*
- 11 **Keep posts with something to read** Filter *Logic*
- 12 **Add it to the complaints board** Notion *Service*
- 13 **Skip ones already logged** Remove Duplicates *Logic*

## How it's built

- **Starts on:** A clock
- **Steps:** 13
- **Size:** Medium: a working afternoon
- **Connects to:** Apify, Google Sheets, Notion, Slack
- **Model:** OpenAI

## Questions

What does it need to run?

An n8n account, plus your own Apify, Google Sheets, Notion and Slack accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 13 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 13 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fcollect-and-theme-customer-complaints-with-apify-and-openai)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Apify](https://millionrounds.com/workflows?service=Apify#library)[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)[Notion](https://millionrounds.com/workflows?service=Notion#library)[Slack](https://millionrounds.com/workflows?service=Slack#library)

## Workflows like it

Also customer support, with the same services where possible, closest in size first.

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- [**AI Customer Support Chat for Web Hosting with Gemini and WHMCS** 13 steps · calls a model · Google Sheets](https://millionrounds.com/workflow/ai-customer-support-chat-for-web-hosting-with-gemini-and-whm)
- [**Assess churn risk from HubSpot tickets with DeepSeek and Slack** 13 steps · calls a model · HubSpot, Slack](https://millionrounds.com/workflow/assess-churn-risk-from-hubspot-tickets-with-deepseek-and-sla)
- [**Automate customer support with WhatsApp AI** 13 steps · calls a model · Google Docs, Google Sheets](https://millionrounds.com/workflow/automate-customer-support-with-whatsapp-ai)
- [**Customer service agent with OpenRouter and Google Sheets** 13 steps · calls a model · Google Sheets](https://millionrounds.com/workflow/customer-service-agent-with-openrouter-and-google-sheets)
- [**Customer support WhatsApp bot with Google Docs and Gemini** 13 steps · calls a model · Google Docs, Google Sheets](https://millionrounds.com/workflow/customer-support-whatsapp-bot-with-google-docs-and-gemini)