# Collect absences from Google Calendars: n8n workflow template

> Started by a clock, and works across Email and Google Calendar. 13 steps, 1 branch: a working afternoon to understand properly.

Source: https://millionrounds.com/workflow/collect-absences-from-google-calendars (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Scheduling](https://millionrounds.com/workflows?category=Scheduling#library)

# Collect absences from Google Calendars

Started by a clock, and works across Email and Google Calendar. 13 steps, 1 branch: a working afternoon to understand properly.

Medium

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fcollect-absences-from-google-calendars)

**13 steps** Medium: a working afternoon

**1** Branch: places the flow splits

**0** Loops or waits

**2** Services it connects to

## The flow

Starts it 1 Logic 10 Service 2

The steps in the order they run, from what starts it.

- 1 **1st of Every month at 8am** Cron *Starts it*
- 2 **Previous Month** Date Time *Logic*
- 3 **Get previous months events** Google Calendar *Service*
- 4 **Check Summary for Illness or Holiday** Switch *Logic*
- 5 **Holiday** No Op *Logic*
- 6 **Illness** No Op *Logic*
- 7 **Filter Holiday Days** Set *Logic*
- 8 **Filter Illness Days** Set *Logic*
- 9 **Combine Holiday Counts** Code *Logic*
- 10 **Combine Illness Counts** Code *Logic*
- 11 **Merge** Merge *Logic*
- 12 **Build the message to send** Code *Logic*
- 13 **Send email to payroll** Email Send *Service*

## How it's built

- **Starts on:** A clock
- **Steps:** 13, with 1 branch
- **Size:** Medium: a working afternoon
- **Connects to:** Email, Google Calendar
- **Model:** None. This is plumbing, not judgement

## Questions

What does it need to run?

An n8n account, plus your own Email and Google Calendar accounts. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Plan an afternoon. 13 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 13 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fcollect-absences-from-google-calendars)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Email](https://millionrounds.com/workflows?service=Email#library)[Google Calendar](https://millionrounds.com/workflows?service=Google+Calendar#library)

## Workflows like it

Also scheduling, with the same services where possible, closest in size first.

- [**Automate medical appointments with ElevenLabs** 13 steps · Gmail, Google Calendar](https://millionrounds.com/workflow/automate-medical-appointments-with-elevenlabs)
- [**Create Google Calendar events from labeled Gmail confirmations** 13 steps · Gmail, Google Calendar](https://millionrounds.com/workflow/create-google-calendar-events-from-labeled-gmail-confirmatio)
- [**Manage medical appointment bookings and reminders** 13 steps · Gmail, Google Calendar](https://millionrounds.com/workflow/manage-medical-appointment-bookings-and-reminders)
- [**Reconcile Google Calendar demo attendees with HubSpot** 13 steps · Google Calendar, Google Sheets](https://millionrounds.com/workflow/reconcile-google-calendar-demo-attendees-with-hubspot)
- [**AI appointment booking & classification chatbot with OpenAI** 13 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/ai-appointment-booking-and-classification-chatbot-with-opena)
- [**AI-powered calendar & meeting digest with Gmail** 13 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/ai-powered-calendar-and-meeting-digest-with-gmail)