# Capture and nurture AI agency leads with Gemini and Outlook: n8n workflow

> Started by someone submitting a form, and works across Google Sheets and Outlook. It hands the judgement calls to Gemini.

Source: https://millionrounds.com/workflow/capture-and-nurture-ai-agency-leads-with-gemini-and-outlook (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Lead generation](https://millionrounds.com/workflows?category=Lead+generation#library)

# Capture and nurture AI agency leads with Gemini and Outlook

Started by someone submitting a form, and works across Google Sheets and Outlook. It hands the judgement calls to Gemini. 17 steps, 1 branch, 1 loop or waits: a working afternoon to understand properly.

Medium Calls a model: Gemini

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fcapture-and-nurture-ai-agency-leads-with-gemini-and-outlook)

**17 steps** Medium: a working afternoon

**1** Branch: places the flow splits

**1** Loop or waits

**2** Services it connects to

## The flow

Starts it 1 Model 6 Logic 5 Service 5

The steps in the order they run, from what starts it.

- 1 **Property Photo Upload Form** Form trigger *Starts it*
- 2 **Structured Output Parser** Output Parser Structured *Model*
- 3 **Google Gemini Chat Model1** Lm Chat Google Gemini *Model*
- 4 **Google Gemini Chat Model** Lm Chat Google Gemini *Model*
- 5 **Edit an image** Google Gemini *Model*
- 6 **Append or update row in sheet** Google Sheets *Service*
- 7 **Automation Ideas Library** Set *Logic*
- 8 **AI Sales Agent - Idea Picker & Email Writer** Agent *Model*
- 9 **AI Follow-up Email Writer** Agent *Model*
- 10 **Send a message** Microsoft Outlook *Service*
- 11 **Parse AI Output** Code *Logic*
- 12 **Send Follow-up Email** Microsoft Outlook *Service*
- 13 **Send Personalized Outreach Email** Microsoft Outlook *Service*
- 14 **Wait 48 Hours** Wait *Logic*
- 15 **Check for Reply Logic** Code *Logic*
- 16 **Check If Reply Received** If *Logic*
- 17 **Tag as Interested** Google Sheets *Service*

## How it's built

- **Starts on:** Someone submitting a form
- **Steps:** 17, with 1 branch, 1 loop or waits
- **Size:** Medium: a working afternoon
- **Connects to:** Google Sheets, Outlook
- **Model:** Gemini

## Questions

What does it need to run?

An n8n account, plus your own Google Sheets and Outlook accounts, and a key for Gemini. You connect your own accounts after importing it; none are included.

What starts it?

It starts on someone submitting a form.

Does it use AI?

Yes. It calls Gemini. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 17 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 17 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fcapture-and-nurture-ai-agency-leads-with-gemini-and-outlook)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)[Outlook](https://millionrounds.com/workflows?service=Outlook#library)

## Workflows like it

Also lead generation, with the same services where possible, closest in size first.

- [**Automate lead intent classification from Google Sheets to ClickUp** 17 steps · calls a model · ClickUp, Google Sheets](https://millionrounds.com/workflow/automate-lead-intent-classification-from-google-sheets-to-cl)
- [**Business card extractor with OpenAI and Google Drive** 17 steps · calls a model · Google Drive, Google Sheets](https://millionrounds.com/workflow/business-card-extractor-with-openai-and-google-drive)
- [**Cold call agent with Telegram and Retell AI** 17 steps · calls a model · Google Sheets, Telegram](https://millionrounds.com/workflow/cold-call-agent-with-telegram-and-retell-ai)
- [**Find and verify business emails with ScraperCity and OpenAI** 17 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/find-and-verify-business-emails-with-scrapercity-and-openai)
- [**Hyper-personalized messages for LinkedIn outreach on autopilot** 17 steps · calls a model · Google Sheets](https://millionrounds.com/workflow/hyper-personalized-messages-for-linkedin-outreach-on-autopil)
- [**Qualify Meta Lead Ads with OpenAI and WhatsApp** 17 steps · calls a model · Google Sheets, HubSpot](https://millionrounds.com/workflow/qualify-meta-lead-ads-with-openai-and-whatsapp)