# Build a restaurant voice assistant with VAPI: n8n workflow

> Started by another system calling it, and works across Postgres. 8 steps, 2 loops or waits: small enough to read in one sitting and change without fear.

Source: https://millionrounds.com/workflow/build-a-restaurant-voice-assistant-with-vapi (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [E-commerce](https://millionrounds.com/workflows?category=E-commerce#library)

# Build a restaurant voice assistant with VAPI

Started by another system calling it, and works across Postgres. 8 steps, 2 loops or waits: small enough to read in one sitting and change without fear.

Small

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fbuild-a-restaurant-voice-assistant-with-vapi)

**8 steps** Small: readable in one sitting

**0** Branches: places the flow splits

**2** Loops or waits

**1** Service it connects to

## The flow

Starts it 4 Logic 2 Service 2

The steps in the order they run, from what starts it.

- 1 **Trigger: Voice Request (VAPI)** Webhook *Starts it*
- 2 **Trigger: Info Request (VAPI)** Webhook *Starts it*
- 3 **Wait For Response** Wait *Logic*
- 4 **Get Restaurant Info (Postgres)** Postgres *Service*
- 5 **Update Data (Table Booking / Orders)** Postgres *Service*
- 6 **Wait For Response1** Wait *Logic*
- 7 **Respond: Booking/Order Confirmation (VAPI)** Respond To Webhook *Starts it*
- 8 **Respond: Restaurant Details (VAPI)** Respond To Webhook *Starts it*

## How it's built

- **Starts on:** Another system calling it
- **Steps:** 8, 2 loops or waits
- **Size:** Small: readable in one sitting
- **Connects to:** Postgres
- **Model:** None. This is plumbing, not judgement

## Questions

What does it need to run?

An n8n account, plus your own Postgres account. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Not long. At 8 steps it can be read in one sitting and changed without fear.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 8 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fbuild-a-restaurant-voice-assistant-with-vapi)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Postgres](https://millionrounds.com/workflows?service=Postgres#library)

## Workflows like it

Also e-commerce, with the same services where possible, closest in size first.

- [**Send Shopify shipping tracking WhatsApp notifications** 10 steps · Postgres](https://millionrounds.com/workflow/send-shopify-shipping-tracking-whatsapp-notifications)
- [**Automated customer journey creation for Shopify abandoned carts** 11 steps · Postgres](https://millionrounds.com/workflow/automated-customer-journey-creation-for-shopify-abandoned-ca)
- [**Shopify order cancellation & management WhatsApp notifications** 12 steps · Postgres](https://millionrounds.com/workflow/shopify-order-cancellation-and-management-whatsapp-notificat)
- [**Triage e-commerce orders and route high-risk cases with Slack** 12 steps · Airtable, Email](https://millionrounds.com/workflow/triage-e-commerce-orders-and-route-high-risk-cases-with-slac)
- [**Extract and sync sales orders from Odoo to PostgreSQL** 13 steps · Postgres](https://millionrounds.com/workflow/extract-and-sync-sales-orders-from-odoo-to-postgresql)
- [**Track e-commerce price changes with ScrapeGraphAI and Baserow** 14 steps · Postgres](https://millionrounds.com/workflow/track-e-commerce-price-changes-with-scrapegraphai-and-basero)