# Basic automatic Outlook email folder management: n8n workflow

> Started by an event in a connected app, and works across Outlook. It hands the judgement calls to Azure OpenAI.

Source: https://millionrounds.com/workflow/basic-automatic-outlook-email-folder-management (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [AI assistants](https://millionrounds.com/workflows?category=AI+assistants#library)

# Basic automatic Outlook email folder management

Started by an event in a connected app, and works across Outlook. It hands the judgement calls to Azure OpenAI. 15 steps, 2 branches, 2 loops or waits: a working afternoon to understand properly.

Medium Calls a model: Azure OpenAI

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fbasic-automatic-outlook-email-folder-management)

**15 steps** Medium: a working afternoon

**2** Branches: places the flow splits

**2** Loops or waits

**1** Service it connects to

## The flow

Starts it 1 Model 4 Logic 5 Service 5

The steps in the order they run, from what starts it.

- 1 **Azure OpenAI Chat Model** Lm Chat Azure Open Ai *Model*
- 2 **Microsoft Outlook Trigger** Microsoft Outlook trigger *Starts it*
- 3 **Get many folders in Microsoft Outlook** Microsoft Outlook Tool *Service*
- 4 **Azure OpenAI Chat Model1** Lm Chat Azure Open Ai *Model*
- 5 **Outlook Folder Move Rules agent** Agent *Model*
- 6 **Wait 1sec** Wait *Logic*
- 7 **Structured Output Parser** Output Parser Structured *Model*
- 8 **Get all folders** Microsoft Outlook *Service*
- 9 **Map agent specified folder name to folderId** Code *Logic*
- 10 **Is folderId not empty?** If *Logic*
- 11 **Move a message to specified folder id** Microsoft Outlook *Service*
- 12 **Create folder** Microsoft Outlook *Service*
- 13 **Is message important?** If *Logic*
- 14 **Wait 5sec** Wait *Logic*
- 15 **Set message to importance to high** Microsoft Outlook *Service*

## How it's built

- **Starts on:** An event in a connected app
- **Steps:** 15, with 2 branches, 2 loops or waits
- **Size:** Medium: a working afternoon
- **Connects to:** Outlook
- **Model:** Azure OpenAI

## Questions

What does it need to run?

An n8n account, plus your own Outlook account, and a key for Azure OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an event in a connected app.

Does it use AI?

Yes. It calls Azure OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 15 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 15 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fbasic-automatic-outlook-email-folder-management)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Outlook](https://millionrounds.com/workflows?service=Outlook#library)

## Workflows like it

Also ai assistants, with the same services where possible, closest in size first.

- [**Classify and auto-reply to emails with Outlook and OpenAI** 15 steps · calls a model · Outlook](https://millionrounds.com/workflow/classify-and-auto-reply-to-emails-with-outlook-and-openai)
- [**Financial news digest with Gemini** 16 steps · calls a model · Outlook](https://millionrounds.com/workflow/financial-news-digest-with-gemini)
- [**HARO automation with OpenRouter and Gmail** 14 steps · calls a model · Gmail, Outlook](https://millionrounds.com/workflow/haro-automation-with-openrouter-and-gmail)
- [**Create a branded AI-powered website chatbot with OpenAI** 17 steps · calls a model · Outlook](https://millionrounds.com/workflow/create-a-branded-ai-powered-website-chatbot-with-openai)
- [**Rewrite legal time entry narratives with SharePoint** 13 steps · calls a model · Outlook](https://millionrounds.com/workflow/rewrite-legal-time-entry-narratives-with-sharepoint)
- [**Search Outlook emails with OpenAI** 13 steps · calls a model · Outlook](https://millionrounds.com/workflow/search-outlook-emails-with-openai)