# Automated tour payment reminders with WhatsApp: n8n workflow

> Started by a clock, and works across Email, Excel and WhatsApp. 12 steps: a working afternoon to understand properly.

Source: https://millionrounds.com/workflow/automated-tour-payment-reminders-with-whatsapp (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Money admin](https://millionrounds.com/workflows?category=Money+admin#library)

# Automated tour payment reminders with WhatsApp

Started by a clock, and works across Email, Excel and WhatsApp. 12 steps: a working afternoon to understand properly.

Medium

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fautomated-tour-payment-reminders-with-whatsapp)

**12 steps** Medium: a working afternoon

**0** Branches: places the flow splits

**0** Loops or waits

**3** Services it connects to

## The flow

Starts it 2 Logic 4 Service 6

The steps in the order they run, from what starts it.

- 1 **Daily Payment Check - 7 AM** Schedule trigger *Starts it*
- 2 **Daily Payment Check - 7 PM** Schedule trigger *Starts it*
- 3 **Read Pending Travel Payment** Microsoft Excel *Service*
- 4 **Check Pending Payment** Microsoft Excel *Service*
- 5 **Process Payment Reminders** Code *Logic*
- 6 **Create Payment Reminders** Code *Logic*
- 7 **Prepare WhatsApp Reminder** Code *Logic*
- 8 **Make Reminder For Email** Code *Logic*
- 9 **Send Message** Whats App *Service*
- 10 **Send Email Reminder** Email Send *Service*
- 11 **Update Reminder Status** Microsoft Excel *Service*
- 12 **Update Status Of Reminder** Microsoft Excel *Service*

## How it's built

- **Starts on:** A clock
- **Steps:** 12
- **Size:** Medium: a working afternoon
- **Connects to:** Email, Excel, WhatsApp
- **Model:** None. This is plumbing, not judgement

## Questions

What does it need to run?

An n8n account, plus your own Email, Excel and WhatsApp accounts. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Plan an afternoon. 12 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 12 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fautomated-tour-payment-reminders-with-whatsapp)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Email](https://millionrounds.com/workflows?service=Email#library)[Excel](https://millionrounds.com/workflows?service=Excel#library)[WhatsApp](https://millionrounds.com/workflows?service=WhatsApp#library)

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Also money admin, with the same services where possible, closest in size first.

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- [**Automate invoice processing & weekly spending reports** 12 steps · calls a model · Airtable, Email](https://millionrounds.com/workflow/automate-invoice-processing-and-weekly-spending-reports)
- [**Automated trip expense claim form with OpenAI and Google Drive** 12 steps · calls a model · Email, Google Drive](https://millionrounds.com/workflow/automated-trip-expense-claim-form-with-openai-and-google-dri)
- [**Generate AI-curated sales quotes with OpenAI and Qdrant** 12 steps · calls a model · Email, Qdrant](https://millionrounds.com/workflow/generate-ai-curated-sales-quotes-with-openai-and-qdrant)