# Automated resume screening & interview scheduling with Gmail: n8n workflow

> Started by an arriving email, and works across Airtable, Gmail, Google Calendar and Google Drive. It hands the judgement calls to OpenAI.

Source: https://millionrounds.com/workflow/automated-resume-screening-and-interview-scheduling-with-gma (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Hiring](https://millionrounds.com/workflows?category=Hiring#library)

# Automated resume screening & interview scheduling with Gmail

Started by an arriving email, and works across Airtable, Gmail, Google Calendar and Google Drive. It hands the judgement calls to OpenAI. 20 steps, 2 branches: a working afternoon to understand properly.

Medium Calls a model: OpenAI

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fautomated-resume-screening-and-interview-scheduling-with-gma)

**20 steps** Medium: a working afternoon

**2** Branches: places the flow splits

**0** Loops or waits

**4** Services it connects to

## The flow

Starts it 1 Model 6 Logic 4 Service 9

The steps in the order they run, from what starts it.

- 1 **Gmail Trigger1** Gmail trigger *Starts it*
- 2 **OpenAI Chat Model2** Lm Chat Open Ai *Model*
- 3 **Check Availability1** Google Calendar Tool *Service*
- 4 **OpenAI Chat Model3** Lm Chat Open Ai *Model*
- 5 **Get Events1** Google Calendar Tool *Service*
- 6 **Message a model2** Open Ai *Model*
- 7 **AI Agent1** Agent *Model*
- 8 **Structured Output Parser1** Output Parser Structured *Model*
- 9 **If2** If *Logic*
- 10 **Create an event1** Google Calendar *Service*
- 11 **Get a message1** Gmail *Service*
- 12 **Send a message1** Gmail *Service*
- 13 **Upload file1** Google Drive *Service*
- 14 **Extract from File1** Extract From File *Service*
- 15 **Create a record2** Airtable *Service*
- 16 **Available Positions1** Set *Logic*
- 17 **Message a model3** Open Ai *Model*
- 18 **If3** If *Logic*
- 19 **Get Next Business Day1** Code *Logic*
- 20 **Create a record3** Airtable *Service*

## How it's built

- **Starts on:** An arriving email
- **Steps:** 20, with 2 branches
- **Size:** Medium: a working afternoon
- **Connects to:** Airtable, Gmail, Google Calendar, Google Drive
- **Model:** OpenAI

## Questions

What does it need to run?

An n8n account, plus your own Airtable, Gmail, Google Calendar and Google Drive accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an arriving email.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 20 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 20 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fautomated-resume-screening-and-interview-scheduling-with-gma)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Airtable](https://millionrounds.com/workflows?service=Airtable#library)[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Calendar](https://millionrounds.com/workflows?service=Google+Calendar#library)[Google Drive](https://millionrounds.com/workflows?service=Google+Drive#library)

## Workflows like it

Also hiring, with the same services where possible, closest in size first.

- [**AI resume analysis & candidate evaluation with Slack** 20 steps · calls a model · Google Drive, Google Sheets](https://millionrounds.com/workflow/ai-resume-analysis-and-candidate-evaluation-with-slack)
- [**Analyze your resume against LinkedIn jobs with OpenAI** 20 steps · calls a model · Google Drive, Google Sheets](https://millionrounds.com/workflow/analyze-your-resume-against-linkedin-jobs-with-openai)
- [**Automate Candidate Screening with LlamaIndex** 20 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/automate-candidate-screening-with-llamaindex)
- [**Screen LinkedIn jobs and generate tailored resume and cover PDFs** 20 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/screen-linkedin-jobs-and-generate-tailored-resume-and-cover-)
- [**Screen resumes and route hiring decisions with Airtable** 20 steps · calls a model · Airtable, Gmail](https://millionrounds.com/workflow/screen-resumes-and-route-hiring-decisions-with-airtable)
- [**Tailor resumes to RemoteOK jobs with OpenAI** 20 steps · calls a model · Google Drive, Google Sheets](https://millionrounds.com/workflow/tailor-resumes-to-remoteok-jobs-with-openai)