# Automated request-to-quote with OpenAI and Google Sheets: n8n workflow

> Started by someone submitting a form, and works across Email and Google Sheets. It hands the judgement calls to OpenAI.

Source: https://millionrounds.com/workflow/automated-request-to-quote-with-openai-and-google-sheets (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Money admin](https://millionrounds.com/workflows?category=Money+admin#library)

# Automated request-to-quote with OpenAI and Google Sheets

Started by someone submitting a form, and works across Email and Google Sheets. It hands the judgement calls to OpenAI. 7 steps: small enough to read in one sitting and change without fear.

Small Calls a model: OpenAI

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fautomated-request-to-quote-with-openai-and-google-sheets)

**7 steps** Small: readable in one sitting

**0** Branches: places the flow splits

**0** Loops or waits

**2** Services it connects to

## The flow

Starts it 1 Model 1 Logic 1 Service 4

The steps in the order they run, from what starts it.

- 1 **Form: Request a Quote** Form trigger *Starts it*
- 2 **Google Sheets: Products** Google Sheets *Service*
- 3 **LLM: Select & Quote (JSON only)** Open Ai *Model*
- 4 **Code: Map for CraftMyPDF** Code *Logic*
- 5 **Create a PDF** Craft My Pdf *Service*
- 6 **Get PDF file** Http Request *Service*
- 7 **Email: Send Quote** Email Send *Service*

## How it's built

- **Starts on:** Someone submitting a form
- **Steps:** 7
- **Size:** Small: readable in one sitting
- **Connects to:** Email, Google Sheets
- **Model:** OpenAI

## Questions

What does it need to run?

An n8n account, plus your own Email and Google Sheets accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on someone submitting a form.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Not long. At 7 steps it can be read in one sitting and changed without fear.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 7 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fautomated-request-to-quote-with-openai-and-google-sheets)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Email](https://millionrounds.com/workflows?service=Email#library)[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)

## Workflows like it

Also money admin, with the same services where possible, closest in size first.

- [**AI Receipt to Google Sheets Automation with Gemini and OpenAI** 7 steps · calls a model · Google Sheets](https://millionrounds.com/workflow/ai-receipt-to-google-sheets-automation-with-gemini-and-opena)
- [**AI-powered PDF invoice parser with Google Drive** 7 steps · calls a model · Google Drive, Google Sheets](https://millionrounds.com/workflow/ai-powered-pdf-invoice-parser-with-google-drive)
- [**Automate invoice OCR for Accounting Co with Drive and Gemini** 7 steps · calls a model · Google Drive, Google Sheets](https://millionrounds.com/workflow/automate-invoice-ocr-for-accounting-co-with-drive-and-gemini)
- [**End-to-end sales proposal & handoff system with OpenAI** 7 steps · calls a model · Gmail, Google Drive](https://millionrounds.com/workflow/end-to-end-sales-proposal-and-handoff-system-with-openai)
- [**Enterprise expense & invoice fraud detection with OpenAI** 7 steps · calls a model · Email, Google Sheets](https://millionrounds.com/workflow/enterprise-expense-and-invoice-fraud-detection-with-openai)
- [**Extract and log invoice data from Gmail with OpenAI** 7 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/extract-and-log-invoice-data-from-gmail-with-openai)