# Automated recruitment process with Slack and DocuSign: n8n workflow

> Started by a clock, and works across Airtable, Gmail, Google Sheets, Slack and one other. 25 steps, 2 branches, 2 loops or waits: large, and worth reading...

Source: https://millionrounds.com/workflow/automated-recruitment-process-with-slack-and-docusign (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Hiring](https://millionrounds.com/workflows?category=Hiring#library)

# Automated recruitment process with Slack and DocuSign

Started by a clock, and works across Airtable, Gmail, Google Sheets, Slack and one other. 25 steps, 2 branches, 2 loops or waits: large, and worth reading before you trust it with anything live.

Large

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fautomated-recruitment-process-with-slack-and-docusign)

**25 steps** Large: read it before trusting it with anything live

**2** Branches: places the flow splits

**2** Loops or waits

**5** Services it connects to

## The flow

Starts it 2 Logic 7 Service 16

The steps in the order they run, from what starts it.

- 1 **Interview Completed** Google Calendar trigger *Starts it*
- 2 **Every Friday** Schedule trigger *Starts it*
- 3 **Send Feedback Form** Slack *Service*
- 4 **Get Candidate Data** Airtable *Service*
- 5 **2 Hours** Wait *Logic*
- 6 **Calculate Metrics** Code *Logic*
- 7 **Check for Form Submission** Http Request *Service*
- 8 **Log Weekly Report** Google Sheets *Service*
- 9 **Form Submitted?** If *Logic*
- 10 **Send Report Summary** Slack *Service*
- 11 **Send Reminder** Slack *Service*
- 12 **Log Feedback** Airtable *Service*
- 13 **Calculate Score & Decision** Code *Logic*
- 14 **Passed Interview?** If *Logic*
- 15 **Update Status 'Passed'** Airtable *Service*
- 16 **Update Status 'Rejected'** Airtable *Service*
- 17 **Send Follow-up Invitation** Gmail *Service*
- 18 **Create Rejection Email** Code *Logic*
- 19 **Send Rejection Email** Gmail *Service*
- 20 **DocuSign** Http Request *Service*
- 21 **Signature** Wait *Logic*
- 22 **Update Status 'Offer Sent'** Airtable *Service*
- 23 **Create a card** Trello *Service*
- 24 **Notify HR** Slack *Service*
- 25 **Send Welcome Email** Gmail *Service*

## How it's built

- **Starts on:** A clock
- **Steps:** 25, with 2 branches, 2 loops or waits
- **Size:** Large: read it before trusting it with anything live
- **Connects to:** Airtable, Gmail, Google Sheets, Slack, Trello
- **Model:** None. This is plumbing, not judgement

## Questions

What does it need to run?

An n8n account, plus your own Airtable, Gmail, Google Sheets, Slack and Trello accounts. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Take your time. At 25 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 25 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fautomated-recruitment-process-with-slack-and-docusign)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Airtable](https://millionrounds.com/workflows?service=Airtable#library)[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)[Slack](https://millionrounds.com/workflows?service=Slack#library)[Trello](https://millionrounds.com/workflows?service=Trello#library)

## Workflows like it

Also hiring, with the same services where possible, closest in size first.

- [**Route ATS applicants to Aloware** 25 steps · Slack](https://millionrounds.com/workflow/route-ats-applicants-to-aloware)
- [**AI-powered recruitment system for resume screening & outreach** 25 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/ai-powered-recruitment-system-for-resume-screening-and-outre)
- [**Automate job search & resume matching with LinkedIn and Gemini** 25 steps · calls a model · Gmail, Google Drive](https://millionrounds.com/workflow/automate-job-search-and-resume-matching-with-linkedin-and-ge)
- [**Personal portfolio CV Rag chatbot with Gemini and Gmail** 24 steps · calls a model · Gmail, Google Drive](https://millionrounds.com/workflow/personal-portfolio-cv-rag-chatbot-with-gemini-and-gmail)
- [**Screen and score job candidates with OpenAI and Gmail** 24 steps · calls a model · Email, Gmail](https://millionrounds.com/workflow/screen-and-score-job-candidates-with-openai-and-gmail)
- [**Orchestrate AI-driven hiring analytics and candidate assessment** 27 steps · calls a model · Email, Slack](https://millionrounds.com/workflow/orchestrate-ai-driven-hiring-analytics-and-candidate-assessm)