# Automated receipt processing for cashback with Jotform: n8n workflow

> Started by an event in a connected app, and works across Gmail and Notion. It hands the judgement calls to Gemini.

Source: https://millionrounds.com/workflow/automated-receipt-processing-for-cashback-with-jotform (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Money admin](https://millionrounds.com/workflows?category=Money+admin#library)

# Automated receipt processing for cashback with Jotform

Started by an event in a connected app, and works across Gmail and Notion. It hands the judgement calls to Gemini. 13 steps, 1 branch: a working afternoon to understand properly.

Medium Calls a model: Gemini

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fautomated-receipt-processing-for-cashback-with-jotform)

**13 steps** Medium: a working afternoon

**1** Branch: places the flow splits

**0** Loops or waits

**2** Services it connects to

## The flow

Starts it 1 Model 3 Logic 2 Service 7

The steps in the order they run, from what starts it.

- 1 **JotForm Trigger** Jot Form trigger *Starts it*
- 2 **Google Gemini Chat Model** Lm Chat Google Gemini *Model*
- 3 **Structured Output Parser** Output Parser Structured *Model*
- 4 **Fetch All Receipts** Http Request *Service*
- 5 **AI Agent** Agent *Model*
- 6 **Gets Last Receipt** Code *Logic*
- 7 **Is There's cashback** If *Logic*
- 8 **Fetch Receipt File** Http Request *Service*
- 9 **Add info to Database** Notion *Service*
- 10 **Convert Image to base64** Extract From File *Service*
- 11 **Customer Email** Gmail *Service*
- 12 **Marketing Email** Gmail *Service*
- 13 **OCR.Space** Http Request *Service*

## How it's built

- **Starts on:** An event in a connected app
- **Steps:** 13, with 1 branch
- **Size:** Medium: a working afternoon
- **Connects to:** Gmail, Notion
- **Model:** Gemini

## Questions

What does it need to run?

An n8n account, plus your own Gmail and Notion accounts, and a key for Gemini. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an event in a connected app.

Does it use AI?

Yes. It calls Gemini. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 13 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 13 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fautomated-receipt-processing-for-cashback-with-jotform)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Notion](https://millionrounds.com/workflows?service=Notion#library)

## Workflows like it

Also money admin, with the same services where possible, closest in size first.

- [**Recover overdue invoices with OpenAI and Gmail** 13 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/recover-overdue-invoices-with-openai-and-gmail)
- [**Recover overdue invoices with OpenAI and Gmail** 13 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/recover-overdue-invoices-with-openai-and-gmail-2)
- [**Send ranked freight quote PDFs with OpenAI and Google Sheets** 13 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/send-ranked-freight-quote-pdfs-with-openai-and-google-sheets)
- [**Telegram & Gmail expense capture with OpenAI and Google Sheets** 13 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/telegram-and-gmail-expense-capture-with-openai-and-google-sh)
- [**Track and analyze Google Sheets expenses with Gemini and Gmail** 13 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/track-and-analyze-google-sheets-expenses-with-gemini-and-gma)
- [**Track email expenses from Gmail with OpenAI and Google Sheets** 13 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/track-email-expenses-from-gmail-with-openai-and-google-sheet)