# Automated Receipt Archiving, Forwarding & Team Notification: n8n workflow

> Started by an arriving email, and works across Gmail and Google Drive. 6 steps: small enough to read in one sitting and change without fear.

Source: https://millionrounds.com/workflow/automated-receipt-archiving-forwarding-and-team-notification (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Money admin](https://millionrounds.com/workflows?category=Money+admin#library)

# Automated Receipt Archiving, Forwarding & Team Notification

Started by an arriving email, and works across Gmail and Google Drive. 6 steps: small enough to read in one sitting and change without fear.

Small

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fautomated-receipt-archiving-forwarding-and-team-notification)

**6 steps** Small: readable in one sitting

**0** Branches: places the flow splits

**0** Loops or waits

**2** Services it connects to

## The flow

Starts it 1 Service 5

The steps in the order they run, from what starts it.

- 1 **Gmail Trigger** Gmail trigger *Starts it*
- 2 **Get a message** Gmail *Service*
- 3 **Upload file (Google Drive)** Google Drive *Service*
- 4 **Download file (Google Drive)** Google Drive *Service*
- 5 **Send a message (Gmail)** Gmail *Service*
- 6 **Chatwork Notification (HTTP Request)** Http Request *Service*

## How it's built

- **Starts on:** An arriving email
- **Steps:** 6
- **Size:** Small: readable in one sitting
- **Connects to:** Gmail, Google Drive
- **Model:** None. This is plumbing, not judgement

## Questions

What does it need to run?

An n8n account, plus your own Gmail and Google Drive accounts. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an arriving email.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Not long. At 6 steps it can be read in one sitting and changed without fear.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 6 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fautomated-receipt-archiving-forwarding-and-team-notification)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Drive](https://millionrounds.com/workflows?service=Google+Drive#library)

## Workflows like it

Also money admin, with the same services where possible, closest in size first.

- [**Automate payment tracking with Google Sheets and ClickUp** 6 steps · ClickUp, Gmail](https://millionrounds.com/workflow/automate-payment-tracking-with-google-sheets-and-clickup)
- [**Automate quote request processing with Tally and Airtable** 6 steps · Airtable, Gmail](https://millionrounds.com/workflow/automate-quote-request-processing-with-tally-and-airtable)
- [**Automatic Gmail invoice PDF upload to Google Drive** 6 steps · Gmail, Google Drive](https://millionrounds.com/workflow/automatic-gmail-invoice-pdf-upload-to-google-drive)
- [**Catch failed invoice extractions with Slack and Google Drive** 6 steps · Gmail, Google Drive](https://millionrounds.com/workflow/catch-failed-invoice-extractions-with-slack-and-google-drive)
- [**Chase overdue invoice reminders from Google Sheets with Gmail** 6 steps · Gmail, Google Sheets](https://millionrounds.com/workflow/chase-overdue-invoice-reminders-from-google-sheets-with-gmai)
- [**Email invoice extraction to Google Sheets with ParseMyFile** 6 steps · Gmail, Google Sheets](https://millionrounds.com/workflow/email-invoice-extraction-to-google-sheets-with-parsemyfile)