# Automated project kickoff with Dropbox MCP and OpenAI: n8n workflow

> Started by someone opening a chat with it, and works across Gmail. It puts Azure OpenAI and Gemini behind a retrieval step, so answers are drawn from...

Source: https://millionrounds.com/workflow/automated-project-kickoff-with-dropbox-mcp-and-openai (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [AI assistants](https://millionrounds.com/workflows?category=AI+assistants#library)

# Automated project kickoff with Dropbox MCP and OpenAI

Started by someone opening a chat with it, and works across Gmail. It puts Azure OpenAI and Gemini behind a retrieval step, so answers are drawn from documents you supply rather than from the model alone. 22 steps: large, and worth reading before you trust it with anything live.

Large Calls a model: Azure OpenAI, Gemini Retrieval

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fautomated-project-kickoff-with-dropbox-mcp-and-openai)

**22 steps** Large: read it before trusting it with anything live

**0** Branches: places the flow splits

**0** Loops or waits

**1** Service it connects to

## The flow

Starts it 3 Model 6 Service 13

The steps in the order they run, from what starts it.

- 1 **When chat message received** Chat trigger *Starts it*
- 2 **Simple Memory** Memory Buffer Window *Model*
- 3 **create folder** Dropbox Tool *Service*
- 4 **copy folder** Dropbox Tool *Service*
- 5 **delete folder** Dropbox Tool *Service*
- 6 **move folder** Dropbox Tool *Service*
- 7 **list folder** Dropbox Tool *Service*
- 8 **Download a file** Dropbox Tool *Service*
- 9 **Delete** Dropbox Tool *Service*
- 10 **Move file** Dropbox Tool *Service*
- 11 **Upload file** Dropbox Tool *Service*
- 12 **Copy file** Dropbox Tool *Service*
- 13 **Search file** Dropbox Tool *Service*
- 14 **Send a message in Gmail** Gmail Tool *Service*
- 15 **Notify** Mcp Client Tool *Model*
- 16 **Dropbox MCP** Mcp Client Tool *Model*
- 17 **Send a message in Slack** Slack Tool *Service*
- 18 **GPT** Lm Chat Azure Open Ai *Model*
- 19 **Gemini** Lm Chat Google Gemini *Model*
- 20 **AI Agent** Agent *Model*
- 21 **MCP Server Trigger** Mcp trigger *Starts it*
- 22 **Notify node** Mcp trigger *Starts it*

## How it's built

- **Starts on:** Someone opening a chat with it
- **Steps:** 22
- **Size:** Large: read it before trusting it with anything live
- **Connects to:** Gmail
- **Model:** Azure OpenAI, Gemini
- **Retrieval:** Answers are drawn from documents you supply, not from the model alone

## Questions

What does it need to run?

An n8n account, plus your own Gmail account, and a key for Azure OpenAI and Gemini. You connect your own accounts after importing it; none are included.

What starts it?

It starts on someone opening a chat with it.

Does it use AI?

Yes. It calls Azure OpenAI and Gemini. Its answers draw on documents you give it, not on the model alone. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Take your time. At 22 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 22 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fautomated-project-kickoff-with-dropbox-mcp-and-openai)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)

## Workflows like it

Also ai assistants, with the same services where possible, closest in size first.

- [**Create AI news digests from RSS feeds with Groq and Gmail** 22 steps · calls a model · Gmail, RSS](https://millionrounds.com/workflow/create-ai-news-digests-from-rss-feeds-with-groq-and-gmail)
- [**Draft dental denial appeal packets from Gmail EOBs with OpenAI** 22 steps · calls a model · Gmail, Google Drive](https://millionrounds.com/workflow/draft-dental-denial-appeal-packets-from-gmail-eobs-with-open)
- [**Agile project generator with ClickUp and OpenAI** 21 steps · calls a model · ClickUp, Gmail](https://millionrounds.com/workflow/agile-project-generator-with-clickup-and-openai)
- [**Build a multi-agent system with Qdrant and Gmail** 23 steps · calls a model · Gmail, Google Drive](https://millionrounds.com/workflow/build-a-multi-agent-system-with-qdrant-and-gmail)
- [**Design and apply Gmail label systems with OpenAI** 21 steps · calls a model · Gmail](https://millionrounds.com/workflow/design-and-apply-gmail-label-systems-with-openai)
- [**Parse Gmail inbox and transform into Todoist tasks with OpenAI** 21 steps · calls a model · Email, Gmail](https://millionrounds.com/workflow/parse-gmail-inbox-and-transform-into-todoist-tasks-with-open)