# Automated Pre-Meeting Briefs & Reminders with Gemini and Gmail: n8n workflow

> Started by a clock, and works across Gmail, Google Calendar and Slack. It hands the judgement calls to Gemini.

Source: https://millionrounds.com/workflow/automated-pre-meeting-briefs-and-reminders-with-gemini-and-g (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Scheduling](https://millionrounds.com/workflows?category=Scheduling#library)

# Automated Pre-Meeting Briefs & Reminders with Gemini and Gmail

Started by a clock, and works across Gmail, Google Calendar and Slack. It hands the judgement calls to Gemini. 18 steps, 3 branches: a working afternoon to understand properly.

Medium Calls a model: Gemini

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fautomated-pre-meeting-briefs-and-reminders-with-gemini-and-g)

**18 steps** Medium: a working afternoon

**3** Branches: places the flow splits

**0** Loops or waits

**3** Services it connects to

## The flow

Starts it 2 Model 1 Logic 8 Service 7

The steps in the order they run, from what starts it.

- 1 **Schedule Trigger** Schedule trigger *Starts it*
- 2 **Error Trigger** Error trigger *Starts it*
- 3 **⚙️ Settings** Set *Logic*
- 4 **Send Error Alert** Slack *Service*
- 5 **Get Calendar Events** Google Calendar *Service*
- 6 **Filter External Meetings** Filter *Logic*
- 7 **Reminder Window?** If *Logic*
- 8 **Brief Window?** If *Logic*
- 9 **Send Reminder Email** Gmail *Service*
- 10 **Use Enrichment?** If *Logic*
- 11 **Update Calendar Event** Google Calendar *Service*
- 12 **Enrich Contact (Optional)** Http Request *Service*
- 13 **Skip Enrichment** Set *Logic*
- 14 **Format Enriched Data** Set *Logic*
- 15 **Merge** Merge *Logic*
- 16 **Generate Brief (AI Model)** Lm Chat Google Gemini *Model*
- 17 **Send to Slack** Slack *Service*
- 18 **Email Backup (Optional)** Gmail *Service*

## How it's built

- **Starts on:** A clock
- **Steps:** 18, with 3 branches
- **Size:** Medium: a working afternoon
- **Connects to:** Gmail, Google Calendar, Slack
- **Model:** Gemini

## Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Calendar and Slack accounts, and a key for Gemini. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

Yes. It calls Gemini. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 18 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 18 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fautomated-pre-meeting-briefs-and-reminders-with-gemini-and-g)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Calendar](https://millionrounds.com/workflows?service=Google+Calendar#library)[Slack](https://millionrounds.com/workflows?service=Slack#library)

## Workflows like it

Also scheduling, with the same services where possible, closest in size first.

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- [**Multi-channel AI appointment confirmation with ElevenLabs** 18 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/multi-channel-ai-appointment-confirmation-with-elevenlabs)