# Automated OCR for orders (PDF/Images) with OpenAI: n8n workflow

> Started by a clock, and works across Google Drive and Google Sheets. It hands the judgement calls to OpenAI.

Source: https://millionrounds.com/workflow/automated-ocr-for-orders-pdf-images-with-openai (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [E-commerce](https://millionrounds.com/workflows?category=E-commerce#library)

# Automated OCR for orders (PDF/Images) with OpenAI

Started by a clock, and works across Google Drive and Google Sheets. It hands the judgement calls to OpenAI. 15 steps, 1 branch: a working afternoon to understand properly.

Medium Calls a model: OpenAI

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fautomated-ocr-for-orders-pdf-images-with-openai)

**15 steps** Medium: a working afternoon

**1** Branch: places the flow splits

**0** Loops or waits

**2** Services it connects to

## The flow

Starts it 1 Model 2 Logic 6 Service 6

The steps in the order they run, from what starts it.

- 1 **Schedule Trigger** Schedule trigger *Starts it*
- 2 **OpenAI Chat Model** Lm Chat Open Ai *Model*
- 3 **Google Drive** Google Drive *Service*
- 4 **AI Agent** Agent *Model*
- 5 **Google Drive1** Google Drive *Service*
- 6 **Code1** Code *Logic*
- 7 **Merge** Merge *Logic*
- 8 **Code** Code *Logic*
- 9 **Code2** Code *Logic*
- 10 **If** If *Logic*
- 11 **Google Sheets** Google Sheets *Service*
- 12 **HTTP Request2** Http Request *Service*
- 13 **Google Drive2** Google Drive *Service*
- 14 **Split Out** Split Out *Logic*
- 15 **HTTP Request1** Http Request *Service*

## How it's built

- **Starts on:** A clock
- **Steps:** 15, with 1 branch
- **Size:** Medium: a working afternoon
- **Connects to:** Google Drive, Google Sheets
- **Model:** OpenAI

## Questions

What does it need to run?

An n8n account, plus your own Google Drive and Google Sheets accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 15 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 15 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fautomated-ocr-for-orders-pdf-images-with-openai)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Google Drive](https://millionrounds.com/workflows?service=Google+Drive#library)[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)

## Workflows like it

Also e-commerce, with the same services where possible, closest in size first.

- [**Generating SEO-optimized product descriptions** 15 steps · calls a model · Google Sheets](https://millionrounds.com/workflow/generating-seo-optimized-product-descriptions)
- [**Send WhatsApp new product campaigns from WooCommerce** 15 steps · calls a model · Google Sheets, WooCommerce](https://millionrounds.com/workflow/send-whatsapp-new-product-campaigns-from-woocommerce)
- [**Automated Shopify abandoned cart recovery with Google Sheets** 15 steps · Google Sheets](https://millionrounds.com/workflow/automated-shopify-abandoned-cart-recovery-with-google-sheets)
- [**Extract purchase orders from PDFs with Google Sheets** 15 steps · Google Drive, Google Sheets](https://millionrounds.com/workflow/extract-purchase-orders-from-pdfs-with-google-sheets)
- [**Log ecommerce orders, send Slack alerts** 15 steps · Gmail, Google Sheets](https://millionrounds.com/workflow/log-ecommerce-orders-send-slack-alerts)
- [**Send WooCommerce cross-sell offers to customers with WhatsApp** 15 steps · Google Sheets, WooCommerce](https://millionrounds.com/workflow/send-woocommerce-cross-sell-offers-to-customers-with-whatsap)