# Automated meeting recording & AI summaries: n8n workflow

> Started by an event in a connected app, and works across Email. It hands the judgement calls to a local model.

Source: https://millionrounds.com/workflow/automated-meeting-recording-and-ai-summaries (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Scheduling](https://millionrounds.com/workflows?category=Scheduling#library)

# Automated meeting recording & AI summaries

Started by an event in a connected app, and works across Email. It hands the judgement calls to a local model. 10 steps: a working afternoon to understand properly.

Medium Calls a model: a local model

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fautomated-meeting-recording-and-ai-summaries)

**10 steps** Medium: a working afternoon

**0** Branches: places the flow splits

**0** Loops or waits

**1** Service it connects to

## The flow

Starts it 2 Model 2 Logic 1 Service 5

The steps in the order they run, from what starts it.

- 1 **Start Meeting Trigger** Google Calendar trigger *Starts it*
- 2 **End Meeting Trigger** Google Calendar trigger *Starts it*
- 3 **AI Model** Lm Ollama *Model*
- 4 **Launch Vexa Bot for Meeting** Http Request *Service*
- 5 **Stop Vexa Bot** Http Request *Service*
- 6 **Generate Meeting Summary** Chain Llm *Model*
- 7 **Fetch Meeting Audio File** Http Request *Service*
- 8 **Transcribe Meeting Audio** Http Request *Service*
- 9 **Send email** Email Send *Service*
- 10 **Prepare Transcript for AI** Set *Logic*

## How it's built

- **Starts on:** An event in a connected app
- **Steps:** 10
- **Size:** Medium: a working afternoon
- **Connects to:** Email
- **Model:** a local model

## Questions

What does it need to run?

An n8n account, plus your own Email account, and a key for a local model. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an event in a connected app.

Does it use AI?

Yes. It calls a local model. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 10 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 10 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fautomated-meeting-recording-and-ai-summaries)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Email](https://millionrounds.com/workflows?service=Email#library)

## Workflows like it

Also scheduling, with the same services where possible, closest in size first.

- [**Automated weekly Google Calendar summary with Gemini** 10 steps · calls a model · Email, Google Calendar](https://millionrounds.com/workflow/automated-weekly-google-calendar-summary-with-gemini)
- [**Automate performance review process with Google Sheets** 10 steps · Email, Google Calendar](https://millionrounds.com/workflow/automate-performance-review-process-with-google-sheets)
- [**Service scheduling & route planner for deliveries with Notion** 10 steps · Email, Telegram](https://millionrounds.com/workflow/service-scheduling-and-route-planner-for-deliveries-with-not)
- [**Birthday & Anniversary Reminders with Email** 11 steps · calls a model · Email, Google Calendar](https://millionrounds.com/workflow/birthday-and-anniversary-reminders-with-email)
- [**Send multi-channel medication reminders to patients** 11 steps · Email, Google Sheets](https://millionrounds.com/workflow/send-multi-channel-medication-reminders-to-patients)
- [**Automate AI phone booking & CRM updates with GHL** 12 steps · calls a model · Email](https://millionrounds.com/workflow/automate-ai-phone-booking-and-crm-updates-with-ghl)