# Automated inventory management with Airtable PO: n8n workflow

> Started by a clock, and works across Airtable. 13 steps: a working afternoon to understand properly.

Source: https://millionrounds.com/workflow/automated-inventory-management-with-airtable-po (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Data collection](https://millionrounds.com/workflows?category=Data+collection#library)

# Automated inventory management with Airtable PO

Started by a clock, and works across Airtable. 13 steps: a working afternoon to understand properly.

Medium

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fautomated-inventory-management-with-airtable-po)

**13 steps** Medium: a working afternoon

**0** Branches: places the flow splits

**0** Loops or waits

**1** Service it connects to

## The flow

Starts it 2 Logic 4 Service 7

The steps in the order they run, from what starts it.

- 1 **Run Every Mid Night** Schedule trigger *Starts it*
- 2 **Schedule Trigger** Schedule trigger *Starts it*
- 3 **Get Products with low stock** Airtable *Service*
- 4 **Get Purchase Orders which are pending** Airtable *Service*
- 5 **Get supplier Details for those low stock products** Airtable *Service*
- 6 **Group products with suppliers** Code *Logic*
- 7 **Calculate Dynamic Re-order Quantity** Code *Logic*
- 8 **Send PO to suppliers via Email** Send In Blue *Service*
- 9 **Get the record id's of PO** Code *Logic*
- 10 **Search records** Airtable *Service*
- 11 **Update the PO status to sent** Airtable *Service*
- 12 **Remove Duplicate Product Orders** Code *Logic*
- 13 **Create purchase records in table** Airtable *Service*

## How it's built

- **Starts on:** A clock
- **Steps:** 13
- **Size:** Medium: a working afternoon
- **Connects to:** Airtable
- **Model:** None. This is plumbing, not judgement

## Questions

What does it need to run?

An n8n account, plus your own Airtable account. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Plan an afternoon. 13 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 13 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fautomated-inventory-management-with-airtable-po)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Airtable](https://millionrounds.com/workflows?service=Airtable#library)

## Workflows like it

Also data collection, with the same services where possible, closest in size first.

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- [**Find engagement opportunities from Skool communities** 13 steps · calls a model · Airtable](https://millionrounds.com/workflow/find-engagement-opportunities-from-skool-communities)
- [**Export Google Search Console data to Airtable** 14 steps · Airtable](https://millionrounds.com/workflow/export-google-search-console-data-to-airtable)