# Automated HR screening with VAPI AI and Gemini: n8n workflow

> Started by a change in a Google Sheet, and works across Google Sheets. It hands the judgement calls to Gemini.

Source: https://millionrounds.com/workflow/automated-hr-screening-with-vapi-ai-and-gemini (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Research and reporting](https://millionrounds.com/workflows?category=Research+and+reporting#library)

# Automated HR screening with VAPI AI and Gemini

Started by a change in a Google Sheet, and works across Google Sheets. It hands the judgement calls to Gemini. 10 steps: a working afternoon to understand properly.

Medium Calls a model: Gemini

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fautomated-hr-screening-with-vapi-ai-and-gemini)

**10 steps** Medium: a working afternoon

**0** Branches: places the flow splits

**0** Loops or waits

**1** Service it connects to

## The flow

Starts it 1 Model 3 Logic 2 Service 4

The steps in the order they run, from what starts it.

- 1 **Google Sheets Trigger** Google Sheets trigger *Starts it*
- 2 **Google Gemini Chat Model** Lm Chat Google Gemini *Model*
- 3 **Structured Output Parser** Output Parser Structured *Model*
- 4 **Rename Required Fields** Set *Logic*
- 5 **Call Data Analyser** Chain Llm *Model*
- 6 **Get VAPI Assistant** Http Request *Service*
- 7 **Map Field Names** Set *Logic*
- 8 **Make a Call** Http Request *Service*
- 9 **Update row in sheet** Google Sheets *Service*
- 10 **Get Call Transcript** Http Request *Service*

## How it's built

- **Starts on:** A change in a Google Sheet
- **Steps:** 10
- **Size:** Medium: a working afternoon
- **Connects to:** Google Sheets
- **Model:** Gemini

## Questions

What does it need to run?

An n8n account, plus your own Google Sheets account, and a key for Gemini. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a change in a Google Sheet.

Does it use AI?

Yes. It calls Gemini. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 10 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 10 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fautomated-hr-screening-with-vapi-ai-and-gemini)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)

## Workflows like it

Also research and reporting, with the same services where possible, closest in size first.

- [**Analyze Trustpilot & Sitejabber sentiment with Decodo** 10 steps · calls a model · Google Sheets](https://millionrounds.com/workflow/analyze-trustpilot-and-sitejabber-sentiment-with-decodo)
- [**Analyze YouTube channels & send performance reports** 10 steps · calls a model · Email, Google Sheets](https://millionrounds.com/workflow/analyze-youtube-channels-and-send-performance-reports)
- [**Automated structured data extract & summary with Decodo** 10 steps · calls a model · Google Sheets](https://millionrounds.com/workflow/automated-structured-data-extract-and-summary-with-decodo)
- [**Daily team progress checks & reports with Slack** 10 steps · calls a model · Google Sheets, Slack](https://millionrounds.com/workflow/daily-team-progress-checks-and-reports-with-slack)
- [**Extract & analyze competitor backlink data** 10 steps · calls a model · Google Sheets](https://millionrounds.com/workflow/extract-and-analyze-competitor-backlink-data)
- [**Generate a weekly business health report from Google Sheets** 10 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/generate-a-weekly-business-health-report-from-google-sheets)