# Automated expense tracking from emails & Telegram with Gemini: n8n workflow

> Started by an incoming Telegram message, and works across Gmail, Google Sheets and Telegram. It hands the judgement calls to Gemini.

Source: https://millionrounds.com/workflow/automated-expense-tracking-from-emails-and-telegram-with-gem (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Money admin](https://millionrounds.com/workflows?category=Money+admin#library)

# Automated expense tracking from emails & Telegram with Gemini

Started by an incoming Telegram message, and works across Gmail, Google Sheets and Telegram. It hands the judgement calls to Gemini. 23 steps, 3 branches: large, and worth reading before you trust it with anything live.

Large Calls a model: Gemini

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fautomated-expense-tracking-from-emails-and-telegram-with-gem)

**23 steps** Large: read it before trusting it with anything live

**3** Branches: places the flow splits

**0** Loops or waits

**3** Services it connects to

## The flow

Starts it 2 Model 12 Logic 4 Service 5

The steps in the order they run, from what starts it.

- 1 **Telegram Trigger** Telegram trigger *Starts it*
- 2 **Google Gemini Chat Model** Lm Chat Google Gemini *Model*
- 3 **Google Gemini Chat Model1** Lm Chat Google Gemini *Model*
- 4 **Google Gemini Chat Model2** Lm Chat Google Gemini *Model*
- 5 **Structured Output Parser** Output Parser Structured *Model*
- 6 **Structured Output Parser1** Output Parser Structured *Model*
- 7 **Gmail Trigger** Gmail trigger *Starts it*
- 8 **Google Gemini Chat Model3** Lm Chat Google Gemini *Model*
- 9 **Google Gemini Chat Model4** Lm Chat Google Gemini *Model*
- 10 **Information extraction from telegram input** Chain Llm *Model*
- 11 **Budget information extractor** Chain Llm *Model*
- 12 **Expense information extractor** Chain Llm *Model*
- 13 **Extract the email only from specified bank/UPI apps or the transactions made from them** Code *Logic*
- 14 **Generate the structured data from the raw emails** Chain Llm *Model*
- 15 **Extract the information and parse it** Information Extractor *Model*
- 16 **Raw check if the transaction is 'Budget' or 'Expense'** If *Logic*
- 17 **Check if the transaction is 'Budget' or 'Expense'** If *Logic*
- 18 **Check if the transaction is 'Credit' or 'Debit'** If *Logic*
- 19 **Append transaction data to budget sheet** Google Sheets *Service*
- 20 **Append transaction data to expense sheet** Google Sheets *Service*
- 21 **Append transaction data to expense sheet1** Google Sheets *Service*
- 22 **Append transaction data to expense sheet2** Google Sheets *Service*
- 23 **Send a confirmation reply to the user** Telegram *Service*

## How it's built

- **Starts on:** An incoming Telegram message
- **Steps:** 23, with 3 branches
- **Size:** Large: read it before trusting it with anything live
- **Connects to:** Gmail, Google Sheets, Telegram
- **Model:** Gemini

## Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Sheets and Telegram accounts, and a key for Gemini. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an incoming Telegram message.

Does it use AI?

Yes. It calls Gemini. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Take your time. At 23 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 23 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fautomated-expense-tracking-from-emails-and-telegram-with-gem)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)[Telegram](https://millionrounds.com/workflows?service=Telegram#library)

## Workflows like it

Also money admin, with the same services where possible, closest in size first.

- [**Extract invoice data to Excel with Gemini and OCR** 23 steps · calls a model · Excel, Telegram](https://millionrounds.com/workflow/extract-invoice-data-to-excel-with-gemini-and-ocr)
- [**Process invoices & engineering emails with Gmail and Telegram** 23 steps · calls a model · Gmail, Telegram](https://millionrounds.com/workflow/process-invoices-and-engineering-emails-with-gmail-and-teleg)
- [**Process receipts with Google Vision OCR and Telegram** 23 steps · calls a model · Google Sheets, Telegram](https://millionrounds.com/workflow/process-receipts-with-google-vision-ocr-and-telegram)
- [**Reconcile Stripe, bank, and e-commerce data with OpenAI** 23 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/reconcile-stripe-bank-and-e-commerce-data-with-openai)
- [**Extract and organize Colombian invoices with Gmail and OpenAI** 22 steps · calls a model · Gmail, Google Drive](https://millionrounds.com/workflow/extract-and-organize-colombian-invoices-with-gmail-and-opena)
- [**Extract invoice data from Gmail PDFs** 22 steps · calls a model · Gmail, Google Drive](https://millionrounds.com/workflow/extract-invoice-data-from-gmail-pdfs)