# Automated error monitoring and reporting system with OpenAI: n8n workflow

> Started by a clock, and works across Gmail and n8n data table. It hands the judgement calls to OpenAI. 17 steps: a working afternoon to understand properly.

Source: https://millionrounds.com/workflow/automated-error-monitoring-and-reporting-system-with-openai (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Alerts and monitoring](https://millionrounds.com/workflows?category=Alerts+and+monitoring#library)

# Automated error monitoring and reporting system with OpenAI

Started by a clock, and works across Gmail and n8n data table. It hands the judgement calls to OpenAI. 17 steps: a working afternoon to understand properly.

Medium Calls a model: OpenAI

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fautomated-error-monitoring-and-reporting-system-with-openai)

**17 steps** Medium: a working afternoon

**0** Branches: places the flow splits

**0** Loops or waits

**2** Services it connects to

## The flow

Starts it 2 Model 3 Logic 7 Service 5

The steps in the order they run, from what starts it.

- 1 **Error Trigger** Error trigger *Starts it*
- 2 **OpenAI Chat Model** Lm Chat Open Ai *Model*
- 3 **Calculator** Tool Calculator *Model*
- 4 **Run every hour** Schedule trigger *Starts it*
- 5 **Ignore Manual Failures** Filter *Logic*
- 6 **AI Error Summarizer** Agent *Model*
- 7 **Get Errors that were not Emailed** Data Table *Service*
- 8 **map fields to data table** Set *Logic*
- 9 **Email Error Details** Gmail *Service*
- 10 **Sort** Sort *Logic*
- 11 **Time Saved** Time Saved *Service*
- 12 **Aggregate** Aggregate *Logic*
- 13 **Insert Error Details** Data Table *Service*
- 14 **high error count or been a day1** Filter *Logic*
- 15 **Generate Workflow Errors Table HTML** Html *Logic*
- 16 **Split Out** Split Out *Logic*
- 17 **Update Last Emailed At** Data Table *Service*

## How it's built

- **Starts on:** A clock
- **Steps:** 17
- **Size:** Medium: a working afternoon
- **Connects to:** Gmail, n8n data table
- **Model:** OpenAI

## Questions

What does it need to run?

An n8n account, plus your own Gmail account, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 17 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 17 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fautomated-error-monitoring-and-reporting-system-with-openai)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[n8n data table](https://millionrounds.com/workflows?service=n8n+data+table#library)

## Workflows like it

Also alerts and monitoring, with the same services where possible, closest in size first.

- [**AI-powered restaurant booking system with Telegram** 17 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/ai-powered-restaurant-booking-system-with-telegram)
- [**Automate Reddit Monitoring with OpenAI and Notion** 17 steps · calls a model · Gmail, Notion](https://millionrounds.com/workflow/automate-reddit-monitoring-with-openai-and-notion)
- [**Automate investment risk monitoring with Qwen-Max AI and Slack** 17 steps · calls a model · Gmail, Slack](https://millionrounds.com/workflow/automate-investment-risk-monitoring-with-qwen-max-ai-and-sla)
- [**Automated stock technical analysis with Grok and Gmail** 17 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/automated-stock-technical-analysis-with-grok-and-gmail)
- [**Classify supplier tiers with Google Sheets and Groq** 17 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/classify-supplier-tiers-with-google-sheets-and-groq)
- [**Daily company online presence monitor with OpenAI and Gmail** 17 steps · calls a model · Gmail, Reddit](https://millionrounds.com/workflow/daily-company-online-presence-monitor-with-openai-and-gmail)