# Automate university admission process with Email and PDF: n8n workflow

> Started by another system calling it, and works across Gmail. 7 steps, 1 branch: small enough to read in one sitting and change without fear.

Source: https://millionrounds.com/workflow/automate-university-admission-process-with-email-and-pdf (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Lead generation](https://millionrounds.com/workflows?category=Lead+generation#library)

# Automate university admission process with Email and PDF

Started by another system calling it, and works across Gmail. 7 steps, 1 branch: small enough to read in one sitting and change without fear.

Small

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fautomate-university-admission-process-with-email-and-pdf)

**7 steps** Small: readable in one sitting

**1** Branch: places the flow splits

**0** Loops or waits

**1** Service it connects to

## The flow

Starts it 1 Logic 2 Service 4

The steps in the order they run, from what starts it.

- 1 **Admission Form** Webhook *Starts it*
- 2 **Verifi Email** Verifi Email *Service*
- 3 **Is Email Valid?** If *Logic*
- 4 **HTML to PDF** Htmlcsstopdf *Service*
- 5 **Stop - Invalid Email** Stop And Error *Logic*
- 6 **HTTP Request** Http Request *Service*
- 7 **Send Welcome Email** Gmail *Service*

## How it's built

- **Starts on:** Another system calling it
- **Steps:** 7, with 1 branch
- **Size:** Small: readable in one sitting
- **Connects to:** Gmail
- **Model:** None. This is plumbing, not judgement

## Questions

What does it need to run?

An n8n account, plus your own Gmail account. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Not long. At 7 steps it can be read in one sitting and changed without fear.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 7 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fautomate-university-admission-process-with-email-and-pdf)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)

## Workflows like it

Also lead generation, with the same services where possible, closest in size first.

- [**Automated Sales Follow-Up Alert for Uncontacted Leads** 7 steps · Gmail, Google Sheets](https://millionrounds.com/workflow/automated-sales-follow-up-alert-for-uncontacted-leads)
- [**Automated lead outreach: Validate emails & send personalized** 7 steps · Gmail, Google Sheets](https://millionrounds.com/workflow/automated-lead-outreach-validate-emails-and-send-personalize)
- [**Capture form leads to Google Sheets and send Gmail notifications** 7 steps · Gmail, Google Sheets](https://millionrounds.com/workflow/capture-form-leads-to-google-sheets-and-send-gmail-notificat)
- [**Capture leads in HubSpot from Typeform with Gmail** 7 steps · Gmail, HubSpot](https://millionrounds.com/workflow/capture-leads-in-hubspot-from-typeform-with-gmail)
- [**Capture, route, and log website leads with Gmail** 7 steps · Gmail, Google Sheets](https://millionrounds.com/workflow/capture-route-and-log-website-leads-with-gmail)
- [**Collect and enrich form leads to Gmail, Google Sheets and Discord** 7 steps · Discord, Gmail](https://millionrounds.com/workflow/collect-and-enrich-form-leads-to-gmail-google-sheets-and-dis)