# Automate subscription renewal reminders with Google Sheets: n8n workflow

> Started by a clock, and works across Google Sheets and Slack. 25 steps, 5 branches, 3 loops or waits: large, and worth reading before you trust it with...

Source: https://millionrounds.com/workflow/automate-subscription-renewal-reminders-with-google-sheets (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Scheduling](https://millionrounds.com/workflows?category=Scheduling#library)

# Automate subscription renewal reminders with Google Sheets

Started by a clock, and works across Google Sheets and Slack. 25 steps, 5 branches, 3 loops or waits: large, and worth reading before you trust it with anything live.

Large

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fautomate-subscription-renewal-reminders-with-google-sheets)

**25 steps** Large: read it before trusting it with anything live

**5** Branches: places the flow splits

**3** Loops or waits

**2** Services it connects to

## The flow

Starts it 1 Logic 16 Service 8

The steps in the order they run, from what starts it.

- 1 **SUBSCRIPTION** Schedule trigger *Starts it*
- 2 **Check Sub Sheets1** Google Sheets *Service*
- 3 **Check Expiration1** Code *Logic*
- 4 **Check if 5 days left** If *Logic*
- 5 **Check if 2 days left** If *Logic*
- 6 **Check if 10 days left** If *Logic*
- 7 **Loop Over Items4** Split In Batches *Logic*
- 8 **No Operation, do nothing7** No Op *Logic*
- 9 **Loop Over Items3** Split In Batches *Logic*
- 10 **No Operation, do nothing9** No Op *Logic*
- 11 **Loop Over Items5** Split In Batches *Logic*
- 12 **No Operation, do nothing4** No Op *Logic*
- 13 **Send message and wait for response3** Slack *Service*
- 14 **No Operation, do nothing6** No Op *Logic*
- 15 **Send message and wait for response2** Slack *Service*
- 16 **No Operation, do nothing8** No Op *Logic*
- 17 **Send a message3** Slack *Service*
- 18 **PAID?3** If *Logic*
- 19 **PAID?2** If *Logic*
- 20 **UPDATE NEXT PAYMENT DATE3** Code *Logic*
- 21 **Send a message4** Slack *Service*
- 22 **UPDATE NEXT PAYMENT DATE2** Code *Logic*
- 23 **UPDATE SUB SHEET3** Google Sheets *Service*
- 24 **UPDATE SUB SHEET2** Google Sheets *Service*
- 25 **Send a message5** Slack *Service*

## How it's built

- **Starts on:** A clock
- **Steps:** 25, with 5 branches, 3 loops or waits
- **Size:** Large: read it before trusting it with anything live
- **Connects to:** Google Sheets, Slack
- **Model:** None. This is plumbing, not judgement

## Questions

What does it need to run?

An n8n account, plus your own Google Sheets and Slack accounts. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Take your time. At 25 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 25 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fautomate-subscription-renewal-reminders-with-google-sheets)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)[Slack](https://millionrounds.com/workflows?service=Slack#library)

## Workflows like it

Also scheduling, with the same services where possible, closest in size first.

- [**Automate construction scheduling and procurement in Google Sheets** 25 steps · Gmail, Google Sheets](https://millionrounds.com/workflow/automate-construction-scheduling-and-procurement-in-google-s)
- [**Telegram appointment scheduler bot with Google Calendar** 25 steps · Google Calendar, Google Sheets](https://millionrounds.com/workflow/telegram-appointment-scheduler-bot-with-google-calendar)
- [**AI token tracker for WhatsApp & Telegram – Save AI usage** 25 steps · calls a model · Airtable, Gmail](https://millionrounds.com/workflow/ai-token-tracker-for-whatsapp-and-telegram-save-ai-usage)
- [**AI-powered meeting research & daily agenda** 25 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/ai-powered-meeting-research-and-daily-agenda)
- [**Manage clinic appointments and prescriptions with Telegram** 24 steps · Gmail, Google Calendar](https://millionrounds.com/workflow/manage-clinic-appointments-and-prescriptions-with-telegram)
- [**Manage online bookings with Gmail and Google Calendar** 26 steps · Gmail, Google Calendar](https://millionrounds.com/workflow/manage-online-bookings-with-gmail-and-google-calendar)