# Automate recruitment with OpenAI and Airtable: n8n workflow

> Started by another system calling it, and works across Airtable, Email, Google Calendar and Slack. It hands the judgement calls to OpenAI.

Source: https://millionrounds.com/workflow/automate-recruitment-with-openai-and-airtable (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Hiring](https://millionrounds.com/workflows?category=Hiring#library)

# Automate recruitment with OpenAI and Airtable

Started by another system calling it, and works across Airtable, Email, Google Calendar and Slack. It hands the judgement calls to OpenAI. 19 steps: a working afternoon to understand properly.

Medium Calls a model: OpenAI

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fautomate-recruitment-with-openai-and-airtable)

**19 steps** Medium: a working afternoon

**0** Branches: places the flow splits

**0** Loops or waits

**4** Services it connects to

## The flow

Starts it 2 Model 7 Logic 2 Service 8

The steps in the order they run, from what starts it.

- 1 **Webhook - Receive CV** Webhook *Starts it*
- 2 **OpenAI Chat Model** Lm Chat Open Ai *Model*
- 3 **OpenAI Chat Model Assessment** Lm Chat Open Ai *Model*
- 4 **Structured Output Parser** Output Parser Structured *Model*
- 5 **OpenAI Chat Model Email** Lm Chat Open Ai *Model*
- 6 **Airtable - Store Candidate** Airtable *Service*
- 7 **HTTP Request - Download CV** Http Request *Service*
- 8 **AI - Extract CV Data** Information Extractor *Model*
- 9 **AI Agent - Qualification Assessment** Agent *Model*
- 10 **AI Agent - Generate Email** Agent *Model*
- 11 **Airtable - Get Job Requirements** Airtable *Service*
- 12 **Airtable - Update Assessment** Airtable *Service*
- 13 **Send Email - Candidate Outreach** Email Send *Service*
- 14 **Filter - Qualified Candidates** Filter *Logic*
- 15 **Slack - Send Notification** Slack *Service*
- 16 **Filter - Interview Candidates** Filter *Logic*
- 17 **Respond to Webhook** Respond To Webhook *Starts it*
- 18 **Google Calendar - Schedule Interview** Google Calendar *Service*
- 19 **Airtable - Update Interview Details** Airtable *Service*

## How it's built

- **Starts on:** Another system calling it
- **Steps:** 19
- **Size:** Medium: a working afternoon
- **Connects to:** Airtable, Email, Google Calendar, Slack
- **Model:** OpenAI

## Questions

What does it need to run?

An n8n account, plus your own Airtable, Email, Google Calendar and Slack accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 19 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 19 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fautomate-recruitment-with-openai-and-airtable)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Airtable](https://millionrounds.com/workflows?service=Airtable#library)[Email](https://millionrounds.com/workflows?service=Email#library)[Google Calendar](https://millionrounds.com/workflows?service=Google+Calendar#library)[Slack](https://millionrounds.com/workflows?service=Slack#library)

## Workflows like it

Also hiring, with the same services where possible, closest in size first.

- [**Automated candidate screening & response with OpenAI** 19 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/automated-candidate-screening-and-response-with-openai)
- [**AI resume analysis & candidate evaluation with Slack** 20 steps · calls a model · Google Drive, Google Sheets](https://millionrounds.com/workflow/ai-resume-analysis-and-candidate-evaluation-with-slack)
- [**AI-powered interview preparation system with a local model** 18 steps · calls a model · Email, Google Sheets](https://millionrounds.com/workflow/ai-powered-interview-preparation-system-with-a-local-model)
- [**Automated resume screening & interview scheduling with Gmail** 20 steps · calls a model · Airtable, Gmail](https://millionrounds.com/workflow/automated-resume-screening-and-interview-scheduling-with-gma)
- [**Manage recruitment tasks in Slack with Recrutei ATS and OpenAI** 18 steps · calls a model · Slack](https://millionrounds.com/workflow/manage-recruitment-tasks-in-slack-with-recrutei-ats-and-open)
- [**Screen rental applicants with Telegram and OpenAI** 18 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/screen-rental-applicants-with-telegram-and-openai)