# Automate personalized Upwork proposals with OpenAI: n8n workflow

> Started by someone opening a chat with it, and works across Google Docs and Google Drive. It puts OpenAI behind a retrieval step, so answers are drawn from...

Source: https://millionrounds.com/workflow/automate-personalized-upwork-proposals-with-openai (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Money admin](https://millionrounds.com/workflows?category=Money+admin#library)

# Automate personalized Upwork proposals with OpenAI

Started by someone opening a chat with it, and works across Google Docs and Google Drive. It puts OpenAI behind a retrieval step, so answers are drawn from documents you supply rather than from the model alone. 19 steps: a working afternoon to understand properly.

Medium Calls a model: OpenAI Retrieval

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fautomate-personalized-upwork-proposals-with-openai)

**19 steps** Medium: a working afternoon

**0** Branches: places the flow splits

**0** Loops or waits

**2** Services it connects to

## The flow

Starts it 2 Model 9 Logic 5 Service 3

The steps in the order they run, from what starts it.

- 1 **Execute Workflow Trigger** Execute Workflow trigger *Starts it*
- 2 **Set Variable1** Set *Logic*
- 3 **OpenAI2** Open Ai *Model*
- 4 **When chat message received** Chat trigger *Starts it*
- 5 **OpenAI Chat Model** Lm Chat Open Ai *Model*
- 6 **Window Buffer Memory** Memory Buffer Window *Model*
- 7 **Generate Application Copy** Tool Workflow *Model*
- 8 **Generate Google Doc Proposal** Tool Workflow *Model*
- 9 **Generate Mermaid.js** Tool Workflow *Model*
- 10 **Set Variable** Set *Logic*
- 11 **OpenAI1** Open Ai *Model*
- 12 **Edit Fields2** Set *Logic*
- 13 **AI Agent** Agent *Model*
- 14 **OpenAI** Open Ai *Model*
- 15 **Google Drive** Google Drive *Service*
- 16 **Edit Fields** Set *Logic*
- 17 **Google Drive1** Google Drive *Service*
- 18 **Google Docs** Google Docs *Service*
- 19 **Edit Fields1** Set *Logic*

## How it's built

- **Starts on:** Someone opening a chat with it
- **Steps:** 19
- **Size:** Medium: a working afternoon
- **Connects to:** Google Docs, Google Drive
- **Model:** OpenAI
- **Retrieval:** Answers are drawn from documents you supply, not from the model alone

## Questions

What does it need to run?

An n8n account, plus your own Google Docs and Google Drive accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on someone opening a chat with it.

Does it use AI?

Yes. It calls OpenAI. Its answers draw on documents you give it, not on the model alone. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 19 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 19 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fautomate-personalized-upwork-proposals-with-openai)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Google Docs](https://millionrounds.com/workflows?service=Google+Docs#library)[Google Drive](https://millionrounds.com/workflows?service=Google+Drive#library)

## Workflows like it

Also money admin, with the same services where possible, closest in size first.

- [**Analyze invoices from Google Drive with Gemini and OpenAI** 19 steps · calls a model · Google Drive, Google Sheets](https://millionrounds.com/workflow/analyze-invoices-from-google-drive-with-gemini-and-openai)
- [**Process scanned invoices with Google Drive and OCR** 19 steps · calls a model · Google Drive, Google Sheets](https://millionrounds.com/workflow/process-scanned-invoices-with-google-drive-and-ocr)
- [**AAAS: AI Accounts Assistant for Invoices, GST & Reminders** 19 steps · Google Drive, Google Sheets](https://millionrounds.com/workflow/aaas-ai-accounts-assistant-for-invoices-gst-and-reminders)
- [**AI-powered accounting reports from Sabre EDI with OpenAI** 18 steps · calls a model · Google Drive, Pinecone](https://millionrounds.com/workflow/ai-powered-accounting-reports-from-sabre-edi-with-openai)
- [**Automate invoice processing with OCR.Space and OpenAI** 18 steps · calls a model · Gmail, Google Drive](https://millionrounds.com/workflow/automate-invoice-processing-with-ocr-space-and-openai)
- [**Automate invoice processing with OpenAI and XML** 18 steps · calls a model · Gmail, Google Drive](https://millionrounds.com/workflow/automate-invoice-processing-with-openai-and-xml)