# Automate payment receipts: Email, archive, and track: n8n workflow

> Started by an event in a connected app, and works across Gmail, Google Drive and Google Sheets.

Source: https://millionrounds.com/workflow/automate-payment-receipts-email-archive-and-track (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Money admin](https://millionrounds.com/workflows?category=Money+admin#library)

# Automate payment receipts: Email, archive, and track

Started by an event in a connected app, and works across Gmail, Google Drive and Google Sheets. 11 steps, 3 branches: a working afternoon to understand properly.

Medium

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fautomate-payment-receipts-email-archive-and-track)

**11 steps** Medium: a working afternoon

**3** Branches: places the flow splits

**0** Loops or waits

**3** Services it connects to

## The flow

Starts it 1 Logic 4 Service 6

The steps in the order they run, from what starts it.

- 1 **When clicking ‘Execute workflow’** Manual trigger *Starts it*
- 2 **Fetch Invoices** Http Request *Service*
- 3 **Check API Response** If *Logic*
- 4 **Expand List** Split Out *Logic*
- 5 **Error Logging** Google Sheets *Service*
- 6 **IF (Paid?)** If *Logic*
- 7 **IF (Already Receipted?)** If *Logic*
- 8 **Download File** Http Request *Service*
- 9 **Send Receipt Email** Gmail *Service*
- 10 **Upload Invoice PDF** Google Drive *Service*
- 11 **Append to Ledger** Google Sheets *Service*

## How it's built

- **Starts on:** An event in a connected app
- **Steps:** 11, with 3 branches
- **Size:** Medium: a working afternoon
- **Connects to:** Gmail, Google Drive, Google Sheets
- **Model:** None. This is plumbing, not judgement

## Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Drive and Google Sheets accounts. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an event in a connected app.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Plan an afternoon. 11 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 11 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fautomate-payment-receipts-email-archive-and-track)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Drive](https://millionrounds.com/workflows?service=Google+Drive#library)[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)

## Workflows like it

Also money admin, with the same services where possible, closest in size first.

- [**Detect Stripe payment anomalies with Groq and Supabase** 11 steps · Google Sheets, Slack](https://millionrounds.com/workflow/detect-stripe-payment-anomalies-with-groq-and-supabase)
- [**Expense logging with Telegram and Google Sheets** 11 steps · Google Sheets, Telegram](https://millionrounds.com/workflow/expense-logging-with-telegram-and-google-sheets)
- [**Extract and validate invoice PDFs with OpenAI** 11 steps · Gmail, Google Sheets](https://millionrounds.com/workflow/extract-and-validate-invoice-pdfs-with-openai)
- [**Generate invoices, save to Drive and send email to customer** 11 steps · Email, Google Drive](https://millionrounds.com/workflow/generate-invoices-save-to-drive-and-send-email-to-customer)
- [**Handle failed Stripe payments with Slack and ClickUp** 11 steps · ClickUp, Gmail](https://millionrounds.com/workflow/handle-failed-stripe-payments-with-slack-and-clickup)
- [**Log LINE receipt photos to Google Sheets with OpenAI** 11 steps · Google Sheets](https://millionrounds.com/workflow/log-line-receipt-photos-to-google-sheets-with-openai)