# Automate patient intake & symptom triage with Google Services: n8n workflow

> Started by an event in a connected app, and works across Google Calendar and Google Sheets. It hands the judgement calls to OpenRouter.

Source: https://millionrounds.com/workflow/automate-patient-intake-and-symptom-triage-with-google-servi (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Scheduling](https://millionrounds.com/workflows?category=Scheduling#library)

# Automate patient intake & symptom triage with Google Services

Started by an event in a connected app, and works across Google Calendar and Google Sheets. It hands the judgement calls to OpenRouter. 11 steps: a working afternoon to understand properly.

Medium Calls a model: OpenRouter

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fautomate-patient-intake-and-symptom-triage-with-google-servi)

**11 steps** Medium: a working afternoon

**0** Branches: places the flow splits

**0** Loops or waits

**2** Services it connects to

## The flow

Starts it 1 Model 2 Logic 5 Service 3

The steps in the order they run, from what starts it.

- 1 **AI Diagnosis** Lm Chat Open Router *Model*
- 2 **Check for new patient appointment Requests** Cal trigger *Starts it*
- 3 **Intelligent Doctor Routing** Chain Llm *Model*
- 4 **Grab Appointment Time** Date Time *Logic*
- 5 **Parse Output in our preferred structure** Code *Logic*
- 6 **Extract Patient Info and AI Diagnosis** Set *Logic*
- 7 **Get Present Appointments** Google Sheets *Service*
- 8 **Return Unique Appointments** Code *Logic*
- 9 **Save new appointments** Google Sheets *Service*
- 10 **Map departments with their respective calendars** Code *Logic*
- 11 **Create Appointment in Respective Department's calender** Google Calendar *Service*

## How it's built

- **Starts on:** An event in a connected app
- **Steps:** 11
- **Size:** Medium: a working afternoon
- **Connects to:** Google Calendar, Google Sheets
- **Model:** OpenRouter

## Questions

What does it need to run?

An n8n account, plus your own Google Calendar and Google Sheets accounts, and a key for OpenRouter. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an event in a connected app.

Does it use AI?

Yes. It calls OpenRouter. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 11 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 11 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fautomate-patient-intake-and-symptom-triage-with-google-servi)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Google Calendar](https://millionrounds.com/workflows?service=Google+Calendar#library)[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)

## Workflows like it

Also scheduling, with the same services where possible, closest in size first.

- [**Add travel time blockers to calendar** 11 steps · calls a model · Google Calendar](https://millionrounds.com/workflow/add-travel-time-blockers-to-calendar)
- [**Automated appointment approval system with OpenAI and JotForm** 11 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/automated-appointment-approval-system-with-openai-and-jotfor)
- [**Autonomous meeting scheduler with OpenAI and Telegram** 11 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/autonomous-meeting-scheduler-with-openai-and-telegram)
- [**Birthday & Anniversary Reminders with Email** 11 steps · calls a model · Email, Google Calendar](https://millionrounds.com/workflow/birthday-and-anniversary-reminders-with-email)
- [**Create Notion tasks from meeting transcripts with OpenAI** 11 steps · calls a model · Google Sheets, Notion](https://millionrounds.com/workflow/create-notion-tasks-from-meeting-transcripts-with-openai)
- [**Manage Google Calendar & Gmail with Gemini** 11 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/manage-google-calendar-and-gmail-with-gemini)