# Automate offer letters & notifications with Google Sheets: n8n workflow

> Started by a change in a Google Sheet, and works across Gmail, Google Drive, Google Sheets and Slack.

Source: https://millionrounds.com/workflow/automate-offer-letters-and-notifications-with-google-sheets (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Alerts and monitoring](https://millionrounds.com/workflows?category=Alerts+and+monitoring#library)

# Automate offer letters & notifications with Google Sheets

Started by a change in a Google Sheet, and works across Gmail, Google Drive, Google Sheets and Slack. 13 steps, 1 branch: a working afternoon to understand properly.

Medium

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fautomate-offer-letters-and-notifications-with-google-sheets)

**13 steps** Medium: a working afternoon

**1** Branch: places the flow splits

**0** Loops or waits

**4** Services it connects to

## The flow

Starts it 1 Logic 2 Service 10

The steps in the order they run, from what starts it.

- 1 **Google Sheets Trigger** Google Sheets trigger *Starts it*
- 2 **Check Document Status(If Document Status is Pending)** If *Logic*
- 3 **Send Missing Document Email** Gmail *Service*
- 4 **Create Offer Letter** Code *Logic*
- 5 **Change Status** Google Sheets *Service*
- 6 **PDF Generate** Http Request *Service*
- 7 **Get PDF** Extract From File *Service*
- 8 **Download PDF** Http Request *Service*
- 9 **Upload Offer Letter** Google Drive *Service*
- 10 **Send Offer Letter To Candidate** Gmail *Service*
- 11 **Send a message to Manager** Slack *Service*
- 12 **Add Offer Letter in Sheet** Google Sheets *Service*
- 13 **Change Status in Sheet** Google Sheets *Service*

## How it's built

- **Starts on:** A change in a Google Sheet
- **Steps:** 13, with 1 branch
- **Size:** Medium: a working afternoon
- **Connects to:** Gmail, Google Drive, Google Sheets, Slack
- **Model:** None. This is plumbing, not judgement

## Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Drive, Google Sheets and Slack accounts. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a change in a Google Sheet.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Plan an afternoon. 13 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 13 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fautomate-offer-letters-and-notifications-with-google-sheets)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Drive](https://millionrounds.com/workflows?service=Google+Drive#library)[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)[Slack](https://millionrounds.com/workflows?service=Slack#library)

## Workflows like it

Also alerts and monitoring, with the same services where possible, closest in size first.

- [**Analyze pipeline velocity & alert stuck deals with GoHighLevel** 13 steps · Gmail, GoHighLevel](https://millionrounds.com/workflow/analyze-pipeline-velocity-and-alert-stuck-deals-with-gohighl)
- [**Archive Music3AI preview packs to Google Drive and notify Slack** 13 steps · Google Drive, Slack](https://millionrounds.com/workflow/archive-music3ai-preview-packs-to-google-drive-and-notify-sl)
- [**Automate Restaurant Reviews and Marketing System with Telegram** 13 steps · Google Sheets, Telegram](https://millionrounds.com/workflow/automate-restaurant-reviews-and-marketing-system-with-telegr)
- [**Automated GitHub backup for n8n workflows with Slack** 13 steps · GitHub, Slack](https://millionrounds.com/workflow/automated-github-backup-for-n8n-workflows-with-slack)
- [**CSV to JSON converter with Slack** 13 steps · Slack](https://millionrounds.com/workflow/csv-to-json-converter-with-slack)
- [**Check new-hire identity risk** 13 steps · Notion, Slack](https://millionrounds.com/workflow/check-new-hire-identity-risk)