# Automate multi-step onboarding emails from Notion leads: n8n workflow

> Started by a clock, and works across Gmail, Notion and Telegram. 19 steps: a working afternoon to understand properly.

Source: https://millionrounds.com/workflow/automate-multi-step-onboarding-emails-from-notion-leads (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Lead generation](https://millionrounds.com/workflows?category=Lead+generation#library)

# Automate multi-step onboarding emails from Notion leads

Started by a clock, and works across Gmail, Notion and Telegram. 19 steps: a working afternoon to understand properly.

Medium

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fautomate-multi-step-onboarding-emails-from-notion-leads)

**19 steps** Medium: a working afternoon

**0** Branches: places the flow splits

**0** Loops or waits

**3** Services it connects to

## The flow

Starts it 2 Logic 1 Service 16

The steps in the order they run, from what starts it.

- 1 **Run Daily** Schedule trigger *Starts it*
- 2 **Manual Trigger** Manual trigger *Starts it*
- 3 **📝 CONFIGURATION** Set *Logic*
- 4 **1. Get New Users** Notion *Service*
- 5 **2. Get Day 1 Users** Notion *Service*
- 6 **3. Get Day 3 Users** Notion *Service*
- 7 **4. Get Day 7 Users** Notion *Service*
- 8 **5. Get Expiring Users** Notion *Service*
- 9 **📧 Send Welcome** Gmail *Service*
- 10 **📧 Send Tip #1** Gmail *Service*
- 11 **📧 Send Follow-up** Gmail *Service*
- 12 **📧 Send Manager Email** Gmail *Service*
- 13 **📧 Send Payment Alert** Gmail *Service*
- 14 **✅ Mark Welcome** Notion *Service*
- 15 **✅ Mark Tip #1** Notion *Service*
- 16 **✅ Mark Follow-up** Notion *Service*
- 17 **✅ Mark Personal** Notion *Service*
- 18 **✅ Update Status** Notion *Service*
- 19 **📢 Notify Team** Telegram *Service*

## How it's built

- **Starts on:** A clock
- **Steps:** 19
- **Size:** Medium: a working afternoon
- **Connects to:** Gmail, Notion, Telegram
- **Model:** None. This is plumbing, not judgement

## Questions

What does it need to run?

An n8n account, plus your own Gmail, Notion and Telegram accounts. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Plan an afternoon. 19 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 19 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fautomate-multi-step-onboarding-emails-from-notion-leads)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Notion](https://millionrounds.com/workflows?service=Notion#library)[Telegram](https://millionrounds.com/workflows?service=Telegram#library)

## Workflows like it

Also lead generation, with the same services where possible, closest in size first.

- [**Apollo data enrichment with Company Id and Google Sheets** 19 steps · Google Sheets, Telegram](https://millionrounds.com/workflow/apollo-data-enrichment-with-company-id-and-google-sheets)
- [**Automated lead follow-up with Follow Up Boss and Gmail** 19 steps · Gmail, Twilio](https://millionrounds.com/workflow/automated-lead-follow-up-with-follow-up-boss-and-gmail)
- [**Generate and enrich Google Maps leads with Apify and Hunter** 19 steps · Gmail, Google Sheets](https://millionrounds.com/workflow/generate-and-enrich-google-maps-leads-with-apify-and-hunter)
- [**Manage B2B referral leads with Gmail and Slack** 19 steps · Gmail, Google Sheets](https://millionrounds.com/workflow/manage-b2b-referral-leads-with-gmail-and-slack)
- [**Route and score inbound leads with OpenAI and HubSpot** 19 steps · Gmail, Google Sheets](https://millionrounds.com/workflow/route-and-score-inbound-leads-with-openai-and-hubspot)
- [**Score LinkedIn ICP leads and draft outreach with Claude** 19 steps · Google Sheets, Notion](https://millionrounds.com/workflow/score-linkedin-icp-leads-and-draft-outreach-with-claude)