# Automate lead qualification & follow-up with Gemini: n8n workflow

> Started by someone submitting a form, and works across Gmail, Google Calendar, HubSpot and Mailchimp. It hands the judgement calls to Gemini.

Source: https://millionrounds.com/workflow/automate-lead-qualification-and-follow-up-with-gemini (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Lead generation](https://millionrounds.com/workflows?category=Lead+generation#library)

# Automate lead qualification & follow-up with Gemini

Started by someone submitting a form, and works across Gmail, Google Calendar, HubSpot and Mailchimp. It hands the judgement calls to Gemini. 20 steps, 1 branch, 3 loops or waits: a working afternoon to understand properly.

Medium Calls a model: Gemini

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fautomate-lead-qualification-and-follow-up-with-gemini)

**20 steps** Medium: a working afternoon

**1** Branch: places the flow splits

**3** Loops or waits

**4** Services it connects to

## The flow

Starts it 2 Model 1 Logic 4 Service 13

The steps in the order they run, from what starts it.

- 1 **WordPress Form Trigger** Webhook *Starts it*
- 2 **On form submission** Form trigger *Starts it*
- 3 **Initial Delay** Wait *Logic*
- 4 **AI Lead Qualification** Google Gemini *Model*
- 5 **Lead Decision** If *Logic*
- 6 **Qualified Lead Delay** Wait *Logic*
- 7 **VAPI AI Call - Not Qualified** Http Request *Service*
- 8 **VAPI AI Call - Qualified** Http Request *Service*
- 9 **Get Follow-up Call Results** Http Request *Service*
- 10 **Follow-up Campaign** Mailchimp *Service*
- 11 **Get Qualified Call Results** Http Request *Service*
- 12 **Post-Call Delay** Wait *Logic*
- 13 **Follow-up Email** Gmail *Service*
- 14 **Schedule Meeting** Google Calendar *Service*
- 15 **Update CRM - Not Qualified** Hubspot *Service*
- 16 **Create Zoom Meeting** Zoom *Service*
- 17 **Schedule Follow-up Calendar** Google Calendar *Service*
- 18 **Qualified Lead Campaign** Mailchimp *Service*
- 19 **Meeting Confirmation Email** Gmail *Service*
- 20 **Update CRM - Qualified** Hubspot *Service*

## How it's built

- **Starts on:** Someone submitting a form
- **Steps:** 20, with 1 branch, 3 loops or waits
- **Size:** Medium: a working afternoon
- **Connects to:** Gmail, Google Calendar, HubSpot, Mailchimp
- **Model:** Gemini

## Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Calendar, HubSpot and Mailchimp accounts, and a key for Gemini. You connect your own accounts after importing it; none are included.

What starts it?

It starts on someone submitting a form.

Does it use AI?

Yes. It calls Gemini. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 20 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 20 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fautomate-lead-qualification-and-follow-up-with-gemini)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Calendar](https://millionrounds.com/workflows?service=Google+Calendar#library)[HubSpot](https://millionrounds.com/workflows?service=HubSpot#library)[Mailchimp](https://millionrounds.com/workflows?service=Mailchimp#library)

## Workflows like it

Also lead generation, with the same services where possible, closest in size first.

- [**AI-powered cold email outreach with OpenAI and Gmail** 20 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/ai-powered-cold-email-outreach-with-openai-and-gmail)
- [**Auto-respond and classify WhatsApp leads with Ollama AI** 20 steps · calls a model · Google Calendar, Google Sheets](https://millionrounds.com/workflow/auto-respond-and-classify-whatsapp-leads-with-ollama-ai)
- [**Automate event follow-ups with OpenAI and LinkedIn** 20 steps · calls a model · Email, HubSpot](https://millionrounds.com/workflow/automate-event-follow-ups-with-openai-and-linkedin)
- [**Intelligent Lead Response and Engagement Automation** 20 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/intelligent-lead-response-and-engagement-automation)
- [**Local Business Lead Discovery and Enrichment Agent with OpenAI** 20 steps · calls a model · Gmail, Postgres](https://millionrounds.com/workflow/local-business-lead-discovery-and-enrichment-agent-with-open)
- [**This AI-powered workflow finds HOT LinkedIn leads in SECONDS** 20 steps · calls a model · Airtable, Gmail](https://millionrounds.com/workflow/this-ai-powered-workflow-finds-hot-linkedin-leads-in-seconds)