# Automate HR candidate shortlisting with Sheets and Gmail: n8n workflow

> Started by an event in a connected app, and works across ClickUp, Gmail and Google Sheets.

Source: https://millionrounds.com/workflow/automate-hr-candidate-shortlisting-with-sheets-and-gmail (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Hiring](https://millionrounds.com/workflows?category=Hiring#library)

# Automate HR candidate shortlisting with Sheets and Gmail

Started by an event in a connected app, and works across ClickUp, Gmail and Google Sheets. 5 steps, 1 branch: small enough to read in one sitting and change without fear.

Small

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fautomate-hr-candidate-shortlisting-with-sheets-and-gmail)

**5 steps** Small: readable in one sitting

**1** Branch: places the flow splits

**0** Loops or waits

**3** Services it connects to

## The flow

Starts it 1 Logic 1 Service 3

The steps in the order they run, from what starts it.

- 1 **When clicking ‘Execute workflow’** Manual trigger *Starts it*
- 2 **Fetch All Candidate Records** Google Sheets *Service*
- 3 **Filter High-Score Candidates** If *Logic*
- 4 **Send Congratulations Email** Gmail *Service*
- 5 **Create Screening Task in ClickUp** Click Up *Service*

## How it's built

- **Starts on:** An event in a connected app
- **Steps:** 5, with 1 branch
- **Size:** Small: readable in one sitting
- **Connects to:** ClickUp, Gmail, Google Sheets
- **Model:** None. This is plumbing, not judgement

## Questions

What does it need to run?

An n8n account, plus your own ClickUp, Gmail and Google Sheets accounts. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an event in a connected app.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Not long. At 5 steps it can be read in one sitting and changed without fear.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 5 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fautomate-hr-candidate-shortlisting-with-sheets-and-gmail)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[ClickUp](https://millionrounds.com/workflows?service=ClickUp#library)[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)

## Workflows like it

Also hiring, with the same services where possible, closest in size first.

- [**Interview transcript to sheet with Groq and Google Sheets** 5 steps · calls a model · Google Sheets](https://millionrounds.com/workflow/interview-transcript-to-sheet-with-groq-and-google-sheets)
- [**Automate daily interview schedule delivery** 4 steps · Gmail, Google Calendar](https://millionrounds.com/workflow/automate-daily-interview-schedule-delivery)
- [**Exit interview automation system with Google Sheet and Slack** 6 steps · Gmail, Google Sheets](https://millionrounds.com/workflow/exit-interview-automation-system-with-google-sheet-and-slack)
- [**Send job vacancy CV emails with Google Sheets and Docs** 4 steps · Gmail, Google Docs](https://millionrounds.com/workflow/send-job-vacancy-cv-emails-with-google-sheets-and-docs)
- [**AI-Powered Candidate Intake & Scoring (Gmail to Sheets)** 6 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/ai-powered-candidate-intake-and-scoring-gmail-to-sheets)
- [**AI-powered mock job interview with Gmail** 6 steps · calls a model · Gmail](https://millionrounds.com/workflow/ai-powered-mock-job-interview-with-gmail)