# Automate gym lead nurturing with WhatsApp and Google Sheets: n8n workflow

> Started by another system calling it, and works across Google Sheets. 26 steps, 5 branches, 5 loops or waits: large, and worth reading before you trust it...

Source: https://millionrounds.com/workflow/automate-gym-lead-nurturing-with-whatsapp-and-google-sheets (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Lead generation](https://millionrounds.com/workflows?category=Lead+generation#library)

# Automate gym lead nurturing with WhatsApp and Google Sheets

Started by another system calling it, and works across Google Sheets. 26 steps, 5 branches, 5 loops or waits: large, and worth reading before you trust it with anything live.

Large

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fautomate-gym-lead-nurturing-with-whatsapp-and-google-sheets)

**26 steps** Large: read it before trusting it with anything live

**5** Branches: places the flow splits

**5** Loops or waits

**1** Service it connects to

## The flow

Starts it 1 Logic 10 Service 15

The steps in the order they run, from what starts it.

- 1 **FB Lead Webhook** Webhook *Starts it*
- 2 **Add to Google Sheets** Google Sheets *Service*
- 3 **Send WhatsApp to Lead** Http Request *Service*
- 4 **If Booked?** If *Logic*
- 5 **Check Booking Status** Google Sheets *Service*
- 6 **Wait 2 hrs** Wait *Logic*
- 7 **Send Confirmation to Lead** Http Request *Service*
- 8 **Notify Gym Owner** Http Request *Service*
- 9 **Check Booking Day 1** Google Sheets *Service*
- 10 **Send WhatsApp Day 1** Http Request *Service*
- 11 **If2** If *Logic*
- 12 **Wait Day 2** Wait *Logic*
- 13 **Check Booking Day 2** Google Sheets *Service*
- 14 **Send WhatsApp Day 2** Http Request *Service*
- 15 **If1** If *Logic*
- 16 **Wait Day 3** Wait *Logic*
- 17 **Check Booking Day 3** Google Sheets *Service*
- 18 **Send WhatsApp Day 3** Http Request *Service*
- 19 **If** If *Logic*
- 20 **Wait Day 4** Wait *Logic*
- 21 **Check Booking Day 4** Google Sheets *Service*
- 22 **Send WhatsApp Day 4** Http Request *Service*
- 23 **If3** If *Logic*
- 24 **Wait Day 5** Wait *Logic*
- 25 **Check Booking Day 5** Google Sheets *Service*
- 26 **Send WhatsApp Day 5** Http Request *Service*

## How it's built

- **Starts on:** Another system calling it
- **Steps:** 26, with 5 branches, 5 loops or waits
- **Size:** Large: read it before trusting it with anything live
- **Connects to:** Google Sheets
- **Model:** None. This is plumbing, not judgement

## Questions

What does it need to run?

An n8n account, plus your own Google Sheets account. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Take your time. At 26 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 26 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fautomate-gym-lead-nurturing-with-whatsapp-and-google-sheets)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)

## Workflows like it

Also lead generation, with the same services where possible, closest in size first.

- [**Manage lead follow-ups with Google Sheets and SMTP** 26 steps · Email, Google Sheets](https://millionrounds.com/workflow/manage-lead-follow-ups-with-google-sheets-and-smtp)
- [**Qualify and score WhatsApp Pune real estate leads with Claude** 26 steps · Google Sheets](https://millionrounds.com/workflow/qualify-and-score-whatsapp-pune-real-estate-leads-with-claud)
- [**Scrape Google Maps businesses and contacts with CoreClaw** 26 steps · Google Sheets](https://millionrounds.com/workflow/scrape-google-maps-businesses-and-contacts-with-coreclaw)
- [**Extract Google Maps business leads with Apify and OpenAI** 26 steps · calls a model · Google Sheets, Slack](https://millionrounds.com/workflow/extract-google-maps-business-leads-with-apify-and-openai)
- [**Leads generation workflow with OpenAI and Google Sheets** 26 steps · calls a model · Google Sheets, Pinecone](https://millionrounds.com/workflow/leads-generation-workflow-with-openai-and-google-sheets)
- [**US medical leads finder – GPT + Serper + Findymail + Sheets** 26 steps · calls a model · Google Sheets](https://millionrounds.com/workflow/us-medical-leads-finder-gpt-serper-findymail-sheets)