# Automate Gmail inbox organization: n8n workflow template

> Started by an arriving email, and works across Gmail. 7 steps, 1 branch: small enough to read in one sitting and change without fear.

Source: https://millionrounds.com/workflow/automate-gmail-inbox-organization (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Integrations](https://millionrounds.com/workflows?category=Integrations#library)

# Automate Gmail inbox organization

Started by an arriving email, and works across Gmail. 7 steps, 1 branch: small enough to read in one sitting and change without fear.

Small

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fautomate-gmail-inbox-organization)

**7 steps** Small: readable in one sitting

**1** Branch: places the flow splits

**0** Loops or waits

**1** Service it connects to

## The flow

Starts it 1 Logic 1 Service 5

The steps in the order they run, from what starts it.

- 1 **New Email Received** Gmail trigger *Starts it*
- 2 **Categorize Email by Content** Switch *Logic*
- 3 **Apply Work Label** Gmail *Service*
- 4 **Apply Shopping Label** Gmail *Service*
- 5 **Apply Newsletter Label** Gmail *Service*
- 6 **Mark Work Email as Important** Gmail *Service*
- 7 **Archive Newsletter Email** Gmail *Service*

## How it's built

- **Starts on:** An arriving email
- **Steps:** 7, with 1 branch
- **Size:** Small: readable in one sitting
- **Connects to:** Gmail
- **Model:** None. This is plumbing, not judgement

## Questions

What does it need to run?

An n8n account, plus your own Gmail account. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an arriving email.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Not long. At 7 steps it can be read in one sitting and changed without fear.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 7 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fautomate-gmail-inbox-organization)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)

## Workflows like it

Also integrations, with the same services where possible, closest in size first.

- [**Anomaly detection with Data and Quickchart** 7 steps · Gmail, n8n data table](https://millionrounds.com/workflow/anomaly-detection-with-data-and-quickchart)
- [**Archive Gmail emails from Inbox** 7 steps · Gmail](https://millionrounds.com/workflow/archive-gmail-emails-from-inbox)
- [**Auto-edit images from Google Drive with Nano Banana and Gmail** 7 steps · Gmail](https://millionrounds.com/workflow/auto-edit-images-from-google-drive-with-nano-banana-and-gmai)
- [**Complete client onboarding: Form to Monday.com, Google Drive** 7 steps · Gmail, Google Drive](https://millionrounds.com/workflow/complete-client-onboarding-form-to-monday-com-google-drive)
- [**Create a daily digest from Gmail, RSS, and Todoist** 7 steps · Gmail, RSS](https://millionrounds.com/workflow/create-a-daily-digest-from-gmail-rss-and-todoist)
- [**Create smenso tasks from Gmail** 7 steps · Gmail](https://millionrounds.com/workflow/create-smenso-tasks-from-gmail)