# Automate Everhour time-off sync to Google Calendar: n8n workflow

> Started by a clock, and works across Google Calendar. 18 steps, 2 branches: a working afternoon to understand properly.

Source: https://millionrounds.com/workflow/automate-everhour-time-off-sync-to-google-calendar (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Scheduling](https://millionrounds.com/workflows?category=Scheduling#library)

# Automate Everhour time-off sync to Google Calendar

Started by a clock, and works across Google Calendar. 18 steps, 2 branches: a working afternoon to understand properly.

Medium

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fautomate-everhour-time-off-sync-to-google-calendar)

**18 steps** Medium: a working afternoon

**2** Branches: places the flow splits

**0** Loops or waits

**1** Service it connects to

## The flow

Starts it 1 Logic 10 Service 7

The steps in the order they run, from what starts it.

- 1 **Schedule Trigger** Schedule trigger *Starts it*
- 2 **Everhour - Fetch Time Off** Http Request *Service*
- 3 **Config** Set *Logic*
- 4 **Filter Approved Time-Off** If *Logic*
- 5 **Prepare Time-Off Items** Code *Logic*
- 6 **Build Calendar Payload** Set *Logic*
- 7 **Find Existing Event by External Key** Http Request *Service*
- 8 **Build Assignment Groups** Code *Logic*
- 9 **Build Global Key Set** Code *Logic*
- 10 **Attach Found Event ID** Code *Logic*
- 11 **List Assignment Events** Http Request *Service*
- 12 **List All Everhour Events** Http Request *Service*
- 13 **Check if Event Exists** If *Logic*
- 14 **Find Obsolete Events (per assignment)** Code *Logic*
- 15 **Find Obsolete Events (global)** Code *Logic*
- 16 **Update All-Day Event** Google Calendar *Service*
- 17 **Create All-Day Event** Google Calendar *Service*
- 18 **Delete Calendar Event** Google Calendar *Service*

## How it's built

- **Starts on:** A clock
- **Steps:** 18, with 2 branches
- **Size:** Medium: a working afternoon
- **Connects to:** Google Calendar
- **Model:** None. This is plumbing, not judgement

## Questions

What does it need to run?

An n8n account, plus your own Google Calendar account. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Plan an afternoon. 18 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 18 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fautomate-everhour-time-off-sync-to-google-calendar)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Google Calendar](https://millionrounds.com/workflows?service=Google+Calendar#library)

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