# Automate email management with OpenAI and Gmail: n8n workflow

> Started by an arriving email, and works across Gmail and Slack. It hands the judgement calls to OpenAI.

Source: https://millionrounds.com/workflow/automate-email-management-with-openai-and-gmail (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Alerts and monitoring](https://millionrounds.com/workflows?category=Alerts+and+monitoring#library)

# Automate email management with OpenAI and Gmail

Started by an arriving email, and works across Gmail and Slack. It hands the judgement calls to OpenAI. 10 steps, 1 branch: a working afternoon to understand properly.

Medium Calls a model: OpenAI

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fautomate-email-management-with-openai-and-gmail)

**10 steps** Medium: a working afternoon

**1** Branch: places the flow splits

**0** Loops or waits

**2** Services it connects to

## The flow

Starts it 1 Model 2 Logic 3 Service 4

The steps in the order they run, from what starts it.

- 1 **Gmail Trigger - AI Agent Label** Gmail trigger *Starts it*
- 2 **OpenAI Chat Model** Lm Chat Open Ai *Model*
- 3 **Extract Email Data** Set *Logic*
- 4 **AI Agent - Email Classifier** Agent *Model*
- 5 **Parse AI Classification** Code *Logic*
- 6 **Add Classification Label** Gmail *Service*
- 7 **Route by Category** Switch *Logic*
- 8 **Create Draft Response** Gmail *Service*
- 9 **Send Newsletter Summary to Slack** Slack *Service*
- 10 **Send Action Item Slack Alert** Slack *Service*

## How it's built

- **Starts on:** An arriving email
- **Steps:** 10, with 1 branch
- **Size:** Medium: a working afternoon
- **Connects to:** Gmail, Slack
- **Model:** OpenAI

## Questions

What does it need to run?

An n8n account, plus your own Gmail and Slack accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an arriving email.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 10 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 10 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fautomate-email-management-with-openai-and-gmail)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Slack](https://millionrounds.com/workflows?service=Slack#library)

## Workflows like it

Also alerts and monitoring, with the same services where possible, closest in size first.

- [**AI meeting notes and action items extractor with Slack** 10 steps · calls a model · Google Sheets, Slack](https://millionrounds.com/workflow/ai-meeting-notes-and-action-items-extractor-with-slack)
- [**AI-powered n8n release notes summary notifications with Gmail** 10 steps · calls a model · Gmail](https://millionrounds.com/workflow/ai-powered-n8n-release-notes-summary-notifications-with-gmai)
- [**Alert crop scouts to wind-driven pest threats with GBIF** 10 steps · calls a model · Slack](https://millionrounds.com/workflow/alert-crop-scouts-to-wind-driven-pest-threats-with-gbif)
- [**Analyze customer sentiment with Zoho CRM and Gemini** 10 steps · calls a model · Gmail](https://millionrounds.com/workflow/analyze-customer-sentiment-with-zoho-crm-and-gemini)
- [**Automate ETL error monitoring with Sheets and Jira** 10 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/automate-etl-error-monitoring-with-sheets-and-jira)
- [**Automate Reddit brand monitoring & responses with Sheets** 10 steps · calls a model · Google Sheets, Reddit](https://millionrounds.com/workflow/automate-reddit-brand-monitoring-and-responses-with-sheets)