# Automate contract employee lifecycle with Google Docs: n8n workflow

> Started by another system calling it, and works across Airtable, Google Calendar, Google Docs and Slack.

Source: https://millionrounds.com/workflow/automate-contract-employee-lifecycle-with-google-docs (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Scheduling](https://millionrounds.com/workflows?category=Scheduling#library)

# Automate contract employee lifecycle with Google Docs

Started by another system calling it, and works across Airtable, Google Calendar, Google Docs and Slack. 12 steps, 1 branch, 1 loop or waits: a working afternoon to understand properly.

Medium

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fautomate-contract-employee-lifecycle-with-google-docs)

**12 steps** Medium: a working afternoon

**1** Branch: places the flow splits

**1** Loop or waits

**4** Services it connects to

## The flow

Starts it 2 Logic 2 Service 8

The steps in the order they run, from what starts it.

- 1 **Candidate Placed** Webhook *Starts it*
- 2 **Check Contract End Dates** Schedule trigger *Starts it*
- 3 **Get a record** Airtable *Service*
- 4 **Get Expiring Contracts** Airtable *Service*
- 5 **Create Contract from Template** Google Docs *Service*
- 6 **Contracts Found?** If *Logic*
- 7 **Send Document for Signature** Http Request *Service*
- 8 **Send Renewal Reminder** Slack *Service*
- 9 **Signatures Received** Wait *Logic*
- 10 **Update Status 'Signed'** Airtable *Service*
- 11 **Notify Team** Slack *Service*
- 12 **Add Start Date** Google Calendar *Service*

## How it's built

- **Starts on:** Another system calling it
- **Steps:** 12, with 1 branch, 1 loop or waits
- **Size:** Medium: a working afternoon
- **Connects to:** Airtable, Google Calendar, Google Docs, Slack
- **Model:** None. This is plumbing, not judgement

## Questions

What does it need to run?

An n8n account, plus your own Airtable, Google Calendar, Google Docs and Slack accounts. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Plan an afternoon. 12 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 12 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fautomate-contract-employee-lifecycle-with-google-docs)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Airtable](https://millionrounds.com/workflows?service=Airtable#library)[Google Calendar](https://millionrounds.com/workflows?service=Google+Calendar#library)[Google Docs](https://millionrounds.com/workflows?service=Google+Docs#library)[Slack](https://millionrounds.com/workflows?service=Slack#library)

## Workflows like it

Also scheduling, with the same services where possible, closest in size first.

- [**Automate GoHighLevel client onboarding with Google Drive** 12 steps · Gmail, GoHighLevel](https://millionrounds.com/workflow/automate-gohighlevel-client-onboarding-with-google-drive)
- [**Automated daily schedule delivery to Chatwork** 12 steps · Google Calendar](https://millionrounds.com/workflow/automated-daily-schedule-delivery-to-chatwork)
- [**Backfill cancelled appointments from a waitlist** 12 steps · Google Calendar, Google Sheets](https://millionrounds.com/workflow/backfill-cancelled-appointments-from-a-waitlist-2)
- [**Backfill cancelled appointments from a waitlist** 12 steps · Google Calendar, Google Sheets](https://millionrounds.com/workflow/backfill-cancelled-appointments-from-a-waitlist)
- [**Retweet cleanup with Twitter** 12 steps · Slack, X](https://millionrounds.com/workflow/retweet-cleanup-with-twitter)
- [**Send a daily summary of your Google Calendar events to Slack** 12 steps · Google Calendar, Slack](https://millionrounds.com/workflow/send-a-daily-summary-of-your-google-calendar-events-to-slack)