# Automate Client Onboarding with Asana and Slack: n8n workflow

> Started by someone submitting a form, and works across Asana, Gmail, Google Drive and Slack. It hands the judgement calls to OpenAI.

Source: https://millionrounds.com/workflow/automate-client-onboarding-with-asana-and-slack (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Chat assistants](https://millionrounds.com/workflows?category=Chat+assistants#library)

# Automate Client Onboarding with Asana and Slack

Started by someone submitting a form, and works across Asana, Gmail, Google Drive and Slack. It hands the judgement calls to OpenAI. 15 steps, 1 loop or waits: a working afternoon to understand properly.

Medium Calls a model: OpenAI

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fautomate-client-onboarding-with-asana-and-slack)

**15 steps** Medium: a working afternoon

**0** Branches: places the flow splits

**1** Loop or waits

**4** Services it connects to

## The flow

Starts it 1 Model 3 Logic 4 Service 7

The steps in the order they run, from what starts it.

- 1 **On form submission** Form trigger *Starts it*
- 2 **OpenAI Chat Model** Lm Chat Open Ai *Model*
- 3 **Structured Output Parser** Output Parser Structured *Model*
- 4 **Extract from File** Extract From File *Service*
- 5 **Segment Tasks** Agent *Model*
- 6 **Rename Doc** Set *Logic*
- 7 **Split Out1** Split Out *Logic*
- 8 **Create Main Client Folder** Google Drive *Service*
- 9 **Loop Over Items** Split In Batches *Logic*
- 10 **Rename Folder ID** Set *Logic*
- 11 **Slack | Create Channel** Slack *Service*
- 12 **Asana | Create Task** Asana *Service*
- 13 **Asana | Create Project** Asana *Service*
- 14 **Slack | Post Message** Slack *Service*
- 15 **Send Welcome Email** Gmail *Service*

## How it's built

- **Starts on:** Someone submitting a form
- **Steps:** 15, 1 loop or waits
- **Size:** Medium: a working afternoon
- **Connects to:** Asana, Gmail, Google Drive, Slack
- **Model:** OpenAI

## Questions

What does it need to run?

An n8n account, plus your own Asana, Gmail, Google Drive and Slack accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on someone submitting a form.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 15 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 15 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fautomate-client-onboarding-with-asana-and-slack)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Asana](https://millionrounds.com/workflows?service=Asana#library)[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Drive](https://millionrounds.com/workflows?service=Google+Drive#library)[Slack](https://millionrounds.com/workflows?service=Slack#library)

## Workflows like it

Also chat assistants, with the same services where possible, closest in size first.

- [**Agentic RAG assistant: Telegram-based knowledge orchestration** 15 steps · calls a model · Google Drive, Pinecone](https://millionrounds.com/workflow/agentic-rag-assistant-telegram-based-knowledge-orchestration)
- [**Analyze client portfolio diversification with Google Sheets** 15 steps · calls a model · Google Sheets, Slack](https://millionrounds.com/workflow/analyze-client-portfolio-diversification-with-google-sheets)
- [**Automate email responses with OpenAI and Telegram** 15 steps · calls a model · Gmail, Telegram](https://millionrounds.com/workflow/automate-email-responses-with-openai-and-telegram)
- [**Check Japanese ad copy compliance with Gemini and Sheets** 15 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/check-japanese-ad-copy-compliance-with-gemini-and-sheets)
- [**Classify Gmail intents with Gemini and Slack** 15 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/classify-gmail-intents-with-gemini-and-slack)
- [**Classify purchase requisitions with Gemini and Gmail** 15 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/classify-purchase-requisitions-with-gemini-and-gmail)