# Automate candidate creation in Recrutei with OpenAI: n8n workflow

> Started by someone submitting a form. It calls services over plain HTTP rather than through connectors. It hands the judgement calls to OpenAI.

Source: https://millionrounds.com/workflow/automate-candidate-creation-in-recrutei-with-openai (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Hiring](https://millionrounds.com/workflows?category=Hiring#library)

# Automate candidate creation in Recrutei with OpenAI

Started by someone submitting a form. It calls services over plain HTTP rather than through connectors. It hands the judgement calls to OpenAI. 9 steps: a working afternoon to understand properly.

Medium Calls a model: OpenAI

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fautomate-candidate-creation-in-recrutei-with-openai)

**9 steps** Medium: a working afternoon

**0** Branches: places the flow splits

**0** Loops or waits

**0** Services by connector: it calls them over plain HTTP

## The flow

Starts it 1 Model 2 Logic 2 Service 4

The steps in the order they run, from what starts it.

- 1 **On Form Submission** Form trigger *Starts it*
- 2 **Recrutei's MCP** Mcp Client Tool *Model*
- 3 **Get Vacancy ID from AI** Open Ai *Model*
- 4 **Merge Candidate Data** Merge *Logic*
- 5 **Set Vacancy ID** Set *Logic*
- 6 **Extract Text from PDF Resume** Extract From File *Service*
- 7 **Get Pipe Stages** Http Request *Service*
- 8 **Add Curriculum as Observation** Http Request *Service*
- 9 **Create Prospect in Recrutei** Http Request *Service*

## How it's built

- **Starts on:** Someone submitting a form
- **Steps:** 9
- **Size:** Medium: a working afternoon
- **Connects to:** Nothing by connector; it calls services over plain HTTP
- **Model:** OpenAI

## Questions

What does it need to run?

An n8n account, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on someone submitting a form.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 9 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 9 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fautomate-candidate-creation-in-recrutei-with-openai)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Workflows like it

Also hiring, with the same services where possible, closest in size first.

- [**AI-powered cover letter generator with Google Docs** 9 steps · calls a model · Google Docs](https://millionrounds.com/workflow/ai-powered-cover-letter-generator-with-google-docs)
- [**Automate CV screening with Gemini and Google Sheets** 9 steps · calls a model · Google Sheets](https://millionrounds.com/workflow/automate-cv-screening-with-gemini-and-google-sheets)
- [**Automate candidate rejections with Gmail and ClickUp** 9 steps · calls a model · ClickUp, Gmail](https://millionrounds.com/workflow/automate-candidate-rejections-with-gmail-and-clickup)
- [**Cv analyzer to structured output with OpenAI** 9 steps · calls a model](https://millionrounds.com/workflow/cv-analyzer-to-structured-output-with-openai)
- [**Generate Job-Specific ATS Resumes with Perplexity AI** 9 steps · calls a model · Google Drive](https://millionrounds.com/workflow/generate-job-specific-ats-resumes-with-perplexity-ai)
- [**Parse and score resumes with OpenAI and PostgreSQL** 9 steps · calls a model · Google Drive, Postgres](https://millionrounds.com/workflow/parse-and-score-resumes-with-openai-and-postgresql)