# Automate candidate analysis & ranking with Jotform and Gemini: n8n workflow

> Started by an event in a connected app, and works across Gmail and Google Sheets. It hands the judgement calls to Gemini.

Source: https://millionrounds.com/workflow/automate-candidate-analysis-and-ranking-with-jotform-and-gem (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Hiring](https://millionrounds.com/workflows?category=Hiring#library)

# Automate candidate analysis & ranking with Jotform and Gemini

Started by an event in a connected app, and works across Gmail and Google Sheets. It hands the judgement calls to Gemini. 7 steps, 1 branch: small enough to read in one sitting and change without fear.

Small Calls a model: Gemini

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fautomate-candidate-analysis-and-ranking-with-jotform-and-gem)

**7 steps** Small: readable in one sitting

**1** Branch: places the flow splits

**0** Loops or waits

**2** Services it connects to

## The flow

Starts it 1 Model 2 Logic 1 Service 3

The steps in the order they run, from what starts it.

- 1 **JotForm Trigger** Jot Form trigger *Starts it*
- 2 **Google Gemini Chat Model** Lm Chat Google Gemini *Model*
- 3 **AI Agent** Agent *Model*
- 4 **If** If *Logic*
- 5 **Append or update row in sheet** Google Sheets *Service*
- 6 **Send Candidate Shortlist Email** Gmail *Service*
- 7 **Notify HR of Shortlist** Gmail *Service*

## How it's built

- **Starts on:** An event in a connected app
- **Steps:** 7, with 1 branch
- **Size:** Small: readable in one sitting
- **Connects to:** Gmail, Google Sheets
- **Model:** Gemini

## Questions

What does it need to run?

An n8n account, plus your own Gmail and Google Sheets accounts, and a key for Gemini. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an event in a connected app.

Does it use AI?

Yes. It calls Gemini. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Not long. At 7 steps it can be read in one sitting and changed without fear.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 7 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fautomate-candidate-analysis-and-ranking-with-jotform-and-gem)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)

## Workflows like it

Also hiring, with the same services where possible, closest in size first.

- [**AI CV screening workflow with Gemini and Gmail** 7 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/ai-cv-screening-workflow-with-gemini-and-gmail)
- [**AI resume analyzer – Gemini-powered smart CV evaluation workflow** 7 steps · calls a model · Gmail](https://millionrounds.com/workflow/ai-resume-analyzer-gemini-powered-smart-cv-evaluation-workfl)
- [**Automated resume screening & response system with Gemini** 7 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/automated-resume-screening-and-response-system-with-gemini)
- [**Batch resume analysis with Gemini and Google Sheets** 7 steps · calls a model · Google Sheets](https://millionrounds.com/workflow/batch-resume-analysis-with-gemini-and-google-sheets)
- [**Evaluate interview & update scores with Azure GPT-4o-mini** 7 steps · calls a model · Google Sheets](https://millionrounds.com/workflow/evaluate-interview-and-update-scores-with-azure-gpt-4o-mini)
- [**Interview Scheduling Automation with Google Sheets** 7 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/interview-scheduling-automation-with-google-sheets)