# Automate agile project setup with OpenAI and Jira: n8n workflow

> Started by someone submitting a form, and works across Gmail and Jira. It hands the judgement calls to OpenAI.

Source: https://millionrounds.com/workflow/automate-agile-project-setup-with-openai-and-jira (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [AI assistants](https://millionrounds.com/workflows?category=AI+assistants#library)

# Automate agile project setup with OpenAI and Jira

Started by someone submitting a form, and works across Gmail and Jira. It hands the judgement calls to OpenAI. 32 steps, 2 loops or waits: large, and worth reading before you trust it with anything live.

Large Calls a model: OpenAI

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fautomate-agile-project-setup-with-openai-and-jira)

**32 steps** Large: read it before trusting it with anything live

**0** Branches: places the flow splits

**2** Loops or waits

**2** Services it connects to

## The flow

Starts it 3 Model 5 Logic 18 Service 6

The steps in the order they run, from what starts it.

- 1 **When clicking ‘Test workflow’** Manual trigger *Starts it*
- 2 **On form submission** Form trigger *Starts it*
- 3 **OpenAI Chat Model** Lm Chat Open Ai *Model*
- 4 **Structured Output Parser** Output Parser Structured *Model*
- 5 **Structured Output Parser1** Output Parser Structured *Model*
- 6 **When Executed by Another Workflow** Execute Workflow trigger *Starts it*
- 7 **Project Naming** Chain Llm *Model*
- 8 **Jira Story Generator** Chain Llm *Model*
- 9 **Loop Over Items1** Split In Batches *Logic*
- 10 **Set Jira URL** Set *Logic*
- 11 **Split Out** Split Out *Logic*
- 12 **Create Sub Task** Jira *Service*
- 13 **Check Project Key & Get Status ID** Http Request *Service*
- 14 **Limit** Limit *Logic*
- 15 **Create Project** Http Request *Service*
- 16 **Loop Over Items** Split In Batches *Logic*
- 17 **Get Status ID** Http Request *Service*
- 18 **Aggregate** Aggregate *Logic*
- 19 **Create Story** Jira *Service*
- 20 **Split Out4** Split Out *Logic*
- 21 **Gmail - Send Notification** Gmail *Service*
- 22 **Set Array Sub Tasks** Set *Logic*
- 23 **Merge** Merge *Logic*
- 24 **Filter** Filter *Logic*
- 25 **Filter1** Filter *Logic*
- 26 **Split Out1** Split Out *Logic*
- 27 **Execute Sub-task creator Workflow** Execute Workflow *Logic*
- 28 **Limit2** Limit *Logic*
- 29 **Limit3** Limit *Logic*
- 30 **Jira Story Status ID** Set *Logic*
- 31 **Jira Sub-task Status ID** Set *Logic*
- 32 **Jira Issue ID** Merge *Logic*

## How it's built

- **Starts on:** Someone submitting a form
- **Steps:** 32, 2 loops or waits
- **Size:** Large: read it before trusting it with anything live
- **Connects to:** Gmail, Jira
- **Model:** OpenAI

## Questions

What does it need to run?

An n8n account, plus your own Gmail and Jira accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on someone submitting a form.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Take your time. At 32 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 32 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fautomate-agile-project-setup-with-openai-and-jira)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Jira](https://millionrounds.com/workflows?service=Jira#library)

## Workflows like it

Also ai assistants, with the same services where possible, closest in size first.

- [**Flow from Reddit to Gmail with OpenAI** 30 steps · calls a model · Gmail, Reddit](https://millionrounds.com/workflow/flow-from-reddit-to-gmail-with-openai)
- [**Sort and manage your Gmail inbox with Vertex AI** 30 steps · calls a model · Gmail, Google Tasks](https://millionrounds.com/workflow/sort-and-manage-your-gmail-inbox-with-vertex-ai)
- [**Automate code reviews for GitLab MRs with Gemini and Jira** 35 steps · calls a model · Jira](https://millionrounds.com/workflow/automate-code-reviews-for-gitlab-mrs-with-gemini-and-jira)
- [**Filter cybersecurity news for your tech stack with OpenAI** 35 steps · calls a model · Gmail, Pinecone](https://millionrounds.com/workflow/filter-cybersecurity-news-for-your-tech-stack-with-openai)
- [**Triage and label Gmail emails with OpenAI** 28 steps · calls a model · Gmail](https://millionrounds.com/workflow/triage-and-label-gmail-emails-with-openai)
- [**AI voice & text note-taking with LINE Messaging** 27 steps · calls a model · Gmail, Supabase vectors](https://millionrounds.com/workflow/ai-voice-and-text-note-taking-with-line-messaging)