# Automate 30-day coach training with SMS and Twilio: n8n workflow

> Started by another system calling it, and works across Google Sheets and Twilio. 28 steps, 2 branches, 1 loop or waits: large, and worth reading before you...

Source: https://millionrounds.com/workflow/automate-30-day-coach-training-with-sms-and-twilio (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Data collection](https://millionrounds.com/workflows?category=Data+collection#library)

# Automate 30-day coach training with SMS and Twilio

Started by another system calling it, and works across Google Sheets and Twilio. 28 steps, 2 branches, 1 loop or waits: large, and worth reading before you trust it with anything live.

Large

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fautomate-30-day-coach-training-with-sms-and-twilio)

**28 steps** Large: read it before trusting it with anything live

**2** Branches: places the flow splits

**1** Loop or waits

**2** Services it connects to

## The flow

Starts it 6 Logic 9 Service 13

The steps in the order they run, from what starts it.

- 1 **Configuration Settings** Set *Logic*
- 2 **Coach Registration Webhook** Webhook *Starts it*
- 3 **Daily 9AM Scheduler** Schedule trigger *Starts it*
- 4 **Coach Response Webhook** Webhook *Starts it*
- 5 **Weekly Motivation Scheduler** Schedule trigger *Starts it*
- 6 **Process Coach Registration** Code *Logic*
- 7 **Get Active Coaches** Google Sheets *Service*
- 8 **Get All Training Content** Google Sheets *Service*
- 9 **Process Coach Response** Code *Logic*
- 10 **Get All Coaches** Google Sheets *Service*
- 11 **Save Coach to Database** Google Sheets *Service*
- 12 **Get Day 1 Training Content** Google Sheets *Service*
- 13 **Process Daily Training** Code *Logic*
- 14 **Send Auto-Reply SMS** Twilio *Service*
- 15 **Check If Opt-Out** If *Logic*
- 16 **Generate Weekly Messages** Code *Logic*
- 17 **Combine Registration Data** Code *Logic*
- 18 **Send Daily Training SMS** Twilio *Service*
- 19 **Response Webhook Reply** Respond To Webhook *Starts it*
- 20 **Mark As Opted Out** Google Sheets *Service*
- 21 **Send Weekly Motivation SMS** Twilio *Service*
- 22 **Send Day 1 Training SMS** Twilio *Service*
- 23 **Update Coach Progress** Google Sheets *Service*
- 24 **Wait 2 Minutes** Wait *Logic*
- 25 **Check Audio Available** If *Logic*
- 26 **Send Audio SMS** Twilio *Service*
- 27 **Update to Day 2** Google Sheets *Service*
- 28 **Registration Response** Respond To Webhook *Starts it*

## How it's built

- **Starts on:** Another system calling it
- **Steps:** 28, with 2 branches, 1 loop or waits
- **Size:** Large: read it before trusting it with anything live
- **Connects to:** Google Sheets, Twilio
- **Model:** None. This is plumbing, not judgement

## Questions

What does it need to run?

An n8n account, plus your own Google Sheets and Twilio accounts. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Take your time. At 28 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 28 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fautomate-30-day-coach-training-with-sms-and-twilio)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)[Twilio](https://millionrounds.com/workflows?service=Twilio#library)

## Workflows like it

Also data collection, with the same services where possible, closest in size first.

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- [**Marketing automation workflow with Google Sheet** 29 steps · Google Sheets](https://millionrounds.com/workflow/marketing-automation-workflow-with-google-sheet)