# Analyze lost deal reasons from GoHighLevel conversations: n8n workflow

> Started by another system calling it, and works across GoHighLevel. It hands the judgement calls to Gemini.

Source: https://millionrounds.com/workflow/analyze-lost-deal-reasons-from-gohighlevel-conversations (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [CRM](https://millionrounds.com/workflows?category=CRM#library)

# Analyze lost deal reasons from GoHighLevel conversations

Started by another system calling it, and works across GoHighLevel. It hands the judgement calls to Gemini. 15 steps, 3 branches: a working afternoon to understand properly.

Medium Calls a model: Gemini

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fanalyze-lost-deal-reasons-from-gohighlevel-conversations)

**15 steps** Medium: a working afternoon

**3** Branches: places the flow splits

**0** Loops or waits

**1** Service it connects to

## The flow

Starts it 1 Model 4 Logic 5 Service 5

The steps in the order they run, from what starts it.

- 1 **Lead Status Change Trigger** Webhook *Starts it*
- 2 **Google Gemini for Analysis** Lm Chat Google Gemini *Model*
- 3 **Secondary Google Gemini Chat** Lm Chat Google Gemini *Model*
- 4 **Retrieve Contact Info** High Level *Service*
- 5 **Lost Reason Analysis Agent** Agent *Model*
- 6 **Parse Structured Output** Output Parser Structured *Model*
- 7 **Check Contact Existence** If *Logic*
- 8 **Post Lost Reason to GHL** Http Request *Service*
- 9 **Fetch Opportunity Data** High Level *Service*
- 10 **Verify Opportunity Status** If *Logic*
- 11 **Fetch User Conversations** Http Request *Service*
- 12 **Retrieve Conversation Details** Http Request *Service*
- 13 **Extract Total Messages Count** Code *Logic*
- 14 **Filter Original Conversations** Code *Logic*
- 15 **Check Message Count Exceeded** If *Logic*

## How it's built

- **Starts on:** Another system calling it
- **Steps:** 15, with 3 branches
- **Size:** Medium: a working afternoon
- **Connects to:** GoHighLevel
- **Model:** Gemini

## Questions

What does it need to run?

An n8n account, plus your own GoHighLevel account, and a key for Gemini. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

Yes. It calls Gemini. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 15 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 15 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fanalyze-lost-deal-reasons-from-gohighlevel-conversations)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[GoHighLevel](https://millionrounds.com/workflows?service=GoHighLevel#library)

## Workflows like it

Also crm, with the same services where possible, closest in size first.

- [**Automate Client Onboarding with Google Drive and Slack** 15 steps · calls a model · Gmail, GoHighLevel](https://millionrounds.com/workflow/automate-client-onboarding-with-google-drive-and-slack)
- [**Automate NPS survey collection & response handling** 14 steps · Gmail, GoHighLevel](https://millionrounds.com/workflow/automate-nps-survey-collection-and-response-handling)
- [**Client review collection & sentiment analysis with HighLevel** 12 steps · calls a model · Gmail, GoHighLevel](https://millionrounds.com/workflow/client-review-collection-and-sentiment-analysis-with-highlev)
- [**Manage GoHighLevel CRM with OpenAI** 18 steps · calls a model · GoHighLevel](https://millionrounds.com/workflow/manage-gohighlevel-crm-with-openai)
- [**Summarize sales calls into GoHighLevel notes with Deepgram** 12 steps · calls a model · GoHighLevel, Google Sheets](https://millionrounds.com/workflow/summarize-sales-calls-into-gohighlevel-notes-with-deepgram)
- [**Automated sales follow-up system with HighLevel and Gmail** 12 steps · Gmail, GoHighLevel](https://millionrounds.com/workflow/automated-sales-follow-up-system-with-highlevel-and-gmail)