# AI resume screening with OpenAI and Drive: n8n workflow

> Started by an arriving email, and works across Gmail, Google Drive and Google Sheets. It hands the judgement calls to OpenAI.

Source: https://millionrounds.com/workflow/ai-resume-screening-with-openai-and-drive (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Hiring](https://millionrounds.com/workflows?category=Hiring#library)

# AI resume screening with OpenAI and Drive

Started by an arriving email, and works across Gmail, Google Drive and Google Sheets. It hands the judgement calls to OpenAI. 29 steps, 6 branches: large, and worth reading before you trust it with anything live.

Large Calls a model: OpenAI

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fai-resume-screening-with-openai-and-drive)

**29 steps** Large: read it before trusting it with anything live

**6** Branches: places the flow splits

**0** Loops or waits

**3** Services it connects to

## The flow

Starts it 1 Model 4 Logic 14 Service 10

The steps in the order they run, from what starts it.

- 1 **Monitor Resumes** Gmail trigger *Starts it*
- 2 **Structured Output Parser** Output Parser Structured *Model*
- 3 **GPT-4o Model** Lm Chat Open Ai *Model*
- 4 **Save to Drive** Google Drive *Service*
- 5 **AI Recruiter Analysis** Agent *Model*
- 6 **Extract Candidate Info** Information Extractor *Model*
- 7 **Upload Success?** If *Logic*
- 8 **AI Analysis Success?** If *Logic*
- 9 **Final Data Valid?** If *Logic*
- 10 **Route by File Type** Switch *Logic*
- 11 **Set Upload Error** Set *Logic*
- 12 **Set AI Error** Set *Logic*
- 13 **Log Successful Processing** Google Sheets *Service*
- 14 **Set Validation Error** Set *Logic*
- 15 **Get Doc** Google Drive *Service*
- 16 **Convert DOCX to Docs** Http Request *Service*
- 17 **Download TXT** Google Drive *Service*
- 18 **Merge All Errors** Merge *Logic*
- 19 **Extract PDF Text** Extract From File *Service*
- 20 **Get Doc as Text** Google Drive *Service*
- 21 **Extract TXT Content** Extract From File *Service*
- 22 **Send Error Notification** Gmail *Service*
- 23 **Text Extracted?** If *Logic*
- 24 **Log Error to Sheet** Google Sheets *Service*
- 25 **Standardize Resume Data** Set *Logic*
- 26 **Set Extraction Error** Set *Logic*
- 27 **Resume Quality Check** If *Logic*
- 28 **Job Description** Set *Logic*
- 29 **Set Quality Error** Set *Logic*

## How it's built

- **Starts on:** An arriving email
- **Steps:** 29, with 6 branches
- **Size:** Large: read it before trusting it with anything live
- **Connects to:** Gmail, Google Drive, Google Sheets
- **Model:** OpenAI

## Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Drive and Google Sheets accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an arriving email.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Take your time. At 29 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 29 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fai-resume-screening-with-openai-and-drive)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Drive](https://millionrounds.com/workflows?service=Google+Drive#library)[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)

## Workflows like it

Also hiring, with the same services where possible, closest in size first.

- [**Automate job search & applications with OpenRouter and Apify** 29 steps · calls a model · Apify, Gmail](https://millionrounds.com/workflow/automate-job-search-and-applications-with-openrouter-and-api)
- [**Create resume with Telegram and OpenAI** 28 steps · calls a model · Google Docs, Google Drive](https://millionrounds.com/workflow/create-resume-with-telegram-and-openai)
- [**Score resumes and power HR chat insights with Google Drive** 26 steps · calls a model · Google Drive, Pinecone](https://millionrounds.com/workflow/score-resumes-and-power-hr-chat-insights-with-google-drive)
- [**AI-powered recruitment system for resume screening & outreach** 25 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/ai-powered-recruitment-system-for-resume-screening-and-outre)
- [**Automate job search & resume matching with LinkedIn and Gemini** 25 steps · calls a model · Gmail, Google Drive](https://millionrounds.com/workflow/automate-job-search-and-resume-matching-with-linkedin-and-ge)
- [**Automated recruitment process with Slack and DocuSign** 25 steps · Airtable, Gmail](https://millionrounds.com/workflow/automated-recruitment-process-with-slack-and-docusign)