# AI real estate agent: end-to-end ops automation with OpenAI: n8n workflow

> Started by another system calling it, and works across Google Docs and Google Sheets. It hands the judgement calls to OpenAI.

Source: https://millionrounds.com/workflow/ai-real-estate-agent-end-to-end-ops-automation-with-openai (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Data collection](https://millionrounds.com/workflows?category=Data+collection#library)

# AI real estate agent: end-to-end ops automation with OpenAI

Started by another system calling it, and works across Google Docs and Google Sheets. It hands the judgement calls to OpenAI. 42 steps, 3 branches: large, and worth reading before you trust it with anything live.

Large Calls a model: OpenAI

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fai-real-estate-agent-end-to-end-ops-automation-with-openai)

**42 steps** Large: read it before trusting it with anything live

**3** Branches: places the flow splits

**0** Loops or waits

**2** Services it connects to

## The flow

Starts it 4 Model 14 Logic 16 Service 8

The steps in the order they run, from what starts it.

- 1 **IncomingLeadWebhook** Webhook *Starts it*
- 2 **OpenAI Chat Model** Lm Chat Open Ai *Model*
- 3 **When clicking ‘Test workflow’** Manual trigger *Starts it*
- 4 **Schedule Trigger** Schedule trigger *Starts it*
- 5 **OpenAI Chat Model1** Lm Chat Open Ai *Model*
- 6 **Calculator** Tool Calculator *Model*
- 7 **SerpAPI** Tool Serp Api *Model*
- 8 **OpenAI Chat Model2** Lm Chat Open Ai *Model*
- 9 **Webhook - New Lead1** Webhook *Starts it*
- 10 **OpenAI Chat Model3** Lm Chat Open Ai *Model*
- 11 **OpenAI Chat Model4** Lm Chat Open Ai *Model*
- 12 **RenameInputFields** Set *Logic*
- 13 **ClassifyIntentUrgency** Agent *Model*
- 14 **HTTP Request** Http Request *Service*
- 15 **AI Agent** Agent *Model*
- 16 **Information Extractor** Information Extractor *Model*
- 17 **Set Lead Variables** Set *Logic*
- 18 **AI Agent - Lead Summary** Agent *Model*
- 19 **AI Agent - Extract Lead Info** Agent *Model*
- 20 **ValidateMessageExists** If *Logic*
- 21 **ExtractClassification** Set *Logic*
- 22 **Google Docs** Google Docs *Service*
- 23 **Split Out** Split Out *Logic*
- 24 **OpenAI** Open Ai *Model*
- 25 **OpenAI1** Open Ai *Model*
- 26 **Generate Intro Message** Function *Logic*
- 27 **Google Sheets - Log Summary** Google Sheets *Service*
- 28 **Store Extracted Values** Function *Logic*
- 29 **CleanUserText** Code *Logic*
- 30 **StandardizeFields** Code *Logic*
- 31 **Real Estate Data** Google Sheets *Service*
- 32 **ElevenLabs - Generate Voice** Http Request *Service*
- 33 **Normalize User Data** Set *Logic*
- 34 **PropertyCheckAPI** Http Request *Service*
- 35 **Twilio - Place Call** Http Request *Service*
- 36 **IF Lead Interested** If *Logic*
- 37 **IsKnownListing** If *Logic*
- 38 **Assign Lead Score** Function *Logic*
- 39 **CalculateLeadScore** Code *Logic*
- 40 **Format Timestamp** Date Time *Logic*
- 41 **CreateStructuredLeadObject** Set *Logic*
- 42 **Google Sheets - Log Lead** Google Sheets *Service*

## How it's built

- **Starts on:** Another system calling it
- **Steps:** 42, with 3 branches
- **Size:** Large: read it before trusting it with anything live
- **Connects to:** Google Docs, Google Sheets
- **Model:** OpenAI

## Questions

What does it need to run?

An n8n account, plus your own Google Docs and Google Sheets accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Take your time. At 42 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 42 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fai-real-estate-agent-end-to-end-ops-automation-with-openai)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Google Docs](https://millionrounds.com/workflows?service=Google+Docs#library)[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)

## Workflows like it

Also data collection, with the same services where possible, closest in size first.

- [**Collect student absence reasons with WhatsApp** 41 steps · calls a model · Google Sheets, Redis](https://millionrounds.com/workflow/collect-student-absence-reasons-with-whatsapp)
- [**Score job listings and generate tailored cover letters** 39 steps · calls a model · Apify, Gmail](https://millionrounds.com/workflow/score-job-listings-and-generate-tailored-cover-letters)
- [**An email assistant to manage your Gmail inbox with Gemini** 37 steps · calls a model · Email, Gmail](https://millionrounds.com/workflow/an-email-assistant-to-manage-your-gmail-inbox-with-gemini)
- [**Automate LinkedIn requests & icebreaker with Browserflow** 37 steps · calls a model · Google Sheets](https://millionrounds.com/workflow/automate-linkedin-requests-and-icebreaker-with-browserflow)
- [**Track n8n workflow changes over time with Google Sheets** 37 steps · Google Sheets](https://millionrounds.com/workflow/track-n8n-workflow-changes-over-time-with-google-sheets)
- [**Build a Google Drive internal knowledge base with OpenAI** 34 steps · calls a model · Gmail, Google Drive](https://millionrounds.com/workflow/build-a-google-drive-internal-knowledge-base-with-openai)