# AI-powered recruitment system for resume screening & outreach: n8n workflow

> Started by another system calling it, and works across Gmail, Google Calendar, Google Sheets and Slack. It hands the judgement calls to OpenAI.

Source: https://millionrounds.com/workflow/ai-powered-recruitment-system-for-resume-screening-and-outre (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Hiring](https://millionrounds.com/workflows?category=Hiring#library)

# AI-powered recruitment system for resume screening & outreach

Started by another system calling it, and works across Gmail, Google Calendar, Google Sheets and Slack. It hands the judgement calls to OpenAI. 25 steps, 2 branches, 1 loop or waits: large, and worth reading before you trust it with anything live.

Large Calls a model: OpenAI

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fai-powered-recruitment-system-for-resume-screening-and-outre)

**25 steps** Large: read it before trusting it with anything live

**2** Branches: places the flow splits

**1** Loop or waits

**4** Services it connects to

## The flow

Starts it 1 Model 5 Logic 6 Service 13

The steps in the order they run, from what starts it.

- 1 **Webhook** Webhook *Starts it*
- 2 **Resume Parser** Extract From File *Service*
- 3 **Extract Key Candidate Data** Code *Logic*
- 4 **Initial Candidate Storage** Google Sheets *Service*
- 5 **Job Description Input** Google Sheets *Service*
- 6 **Retrieve Candidate for Screening** Google Sheets *Service*
- 7 **Retrieve Job Description** Google Sheets *Service*
- 8 **Prepare Data for AI Screening** Code *Logic*
- 9 **Resume Matcher & Scorer** Open Ai *Model*
- 10 **Cultural Fit & Red Flag Identifier** Open Ai *Model*
- 11 **Interview Question Generator** Open Ai *Model*
- 12 **Consolidate AI Screening Results** Code *Logic*
- 13 **Update Candidate Status & Scores** Google Sheets *Service*
- 14 **Conditional Branching - High Score** If *Logic*
- 15 **Personalized Outreach Email Generator** Open Ai *Model*
- 16 **Send Personalized Email** Gmail *Service*
- 17 **Create Placeholder Interview Event** Google Calendar *Service*
- 18 **Update Candidate Status - Invited for Screening** Google Sheets *Service*
- 19 **For Candidate Response/Scheduling** Wait *Logic*
- 20 **Retrieve Candidate Status for Follow-up** Google Sheets *Service*
- 21 **Conditional Branching - No Reply/No Schedule** If *Logic*
- 22 **Gentle Follow-up Generator** Open Ai *Model*
- 23 **Send Gentle Follow-up** Gmail *Service*
- 24 **Update Candidate Status - Follow-up Sent** Google Sheets *Service*
- 25 **Notify Recruiter for Qualified Candidates** Slack *Service*

## How it's built

- **Starts on:** Another system calling it
- **Steps:** 25, with 2 branches, 1 loop or waits
- **Size:** Large: read it before trusting it with anything live
- **Connects to:** Gmail, Google Calendar, Google Sheets, Slack
- **Model:** OpenAI

## Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Calendar, Google Sheets and Slack accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Take your time. At 25 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 25 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fai-powered-recruitment-system-for-resume-screening-and-outre)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Calendar](https://millionrounds.com/workflows?service=Google+Calendar#library)[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)[Slack](https://millionrounds.com/workflows?service=Slack#library)

## Workflows like it

Also hiring, with the same services where possible, closest in size first.

- [**Automate job search & resume matching with LinkedIn and Gemini** 25 steps · calls a model · Gmail, Google Drive](https://millionrounds.com/workflow/automate-job-search-and-resume-matching-with-linkedin-and-ge)
- [**Automated recruitment process with Slack and DocuSign** 25 steps · Airtable, Gmail](https://millionrounds.com/workflow/automated-recruitment-process-with-slack-and-docusign)
- [**Route ATS applicants to Aloware** 25 steps · Slack](https://millionrounds.com/workflow/route-ats-applicants-to-aloware)
- [**Personal portfolio CV Rag chatbot with Gemini and Gmail** 24 steps · calls a model · Gmail, Google Drive](https://millionrounds.com/workflow/personal-portfolio-cv-rag-chatbot-with-gemini-and-gmail)
- [**Screen and score job candidates with OpenAI and Gmail** 24 steps · calls a model · Email, Gmail](https://millionrounds.com/workflow/screen-and-score-job-candidates-with-openai-and-gmail)
- [**Orchestrate AI-driven hiring analytics and candidate assessment** 27 steps · calls a model · Email, Slack](https://millionrounds.com/workflow/orchestrate-ai-driven-hiring-analytics-and-candidate-assessm)